Executive - Administration (Fresh Graduates Only)

B Braun; Bayan Lepas; On-site; MYR 33,000 - 50,000; Full time

Job summary

Jora Malaysia is seeking an Executive - Administration (Fresh Graduates Only) to support the executive with calendar management, travel planning, and communications. The role involves analyzing information for memos, reports, and presentations, and coordinating with internal teams and external partners.

The ideal candidate has a Bachelor's Degree in Business Administration, strong English, and proficiency in Microsoft Office.

Qualifications

• Bachelor's Degree in Business Administration or equivalent qualification in a related field.
• Proficient in Microsoft Office applications: Excel, Word, PowerPoint and Outlook.
• Good command of English, both written and verbal with the ability to communicate effectively at all levels.
• Able to work independently and take ownership of assigned tasks.

Responsibilities

• Oversee the executive's appointments and schedules and make travel arrangements to optimize their time.
• Gather, compile, verify, and analyze information for documents such as memos, letters, reports, speeches, presentations, and news releases.
• Facilitate smooth communications between the executive and other executives, managers, employees, and external parties.
• Access the executive's email accounts to schedule appointments and handle inquiries.
• Handle confidential information and maintain security of records and files.
• Maintain the executive's office and accounting records; monitor expenditures to stay within budgets.
• Plan, organize, and schedule own workload; prepare documents, draft letters, arrange meetings, and take minutes.
• Train new team members in the finance department or at transfer points.

Skills

English proficiency

Independent worker

Education

Bachelor's Degree in Business Administration

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Microsoft Outlook

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Executive - Administration (Fresh Graduates Only)

Oversee the executive's appointments and schedules and make travel arrangements to optimize their time.

Gather, compile, verify, and analyze information for the executive to use in documents such as memos, letters, reports, speeches, presentations, and news releases. Facilitate smooth communications between the executive and other executives, managers, employees, and external parties such as media, customers, and the public.

Access the executive's email accounts to schedule appointments and answer or redirect routine inquiries from internal or external sources.

Handle confidential information and maintain the security of the executive's records and files.

Maintain the executive's office and accounting records; monitor, review, and approve standard expenditures to ensure that office activities are conducted within established budgets.

Perform other administrative tasks using independent judgment and discretion. Plan, organize, and schedule own workload to ensure activities are completed accurately and on time. This includes preparing documents and presentation materials, screening and responding to incoming correspondence, inquiries, and phone calls, drafting letters and official information releases, arranging and attending meetings, and taking and distributing minutes.

Training new team members, requestors, and other employees in the finance department or at other transfer points.

Job Requirements:

Bachelor's Degree in Business Administration or an equivalent qualification in a related field.

Proficient in using Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook.

Good command of English, both written and verbal, with the ability to communicate effectively with people at all levels of the organization.

Able to work independently and take the ownership on the task assigned.