Executive Admin & Operations Coordinator

GQ Projects; Selangor; On-site; MYR 27,000 - 47,000; Full time

Job summary

GQ Projects Sdn Bhd in Petaling Jaya, Selangor, is seeking a dedicated Admin Support Assistant for a full-time, on-site role. You will support management and staff across departments, maintain orderly offices, and help manage records, correspondence, and meetings.

You will contribute to efficient operations by handling invoices, PO processing, and procurement activities while maintaining confidentiality and professional communication with colleagues and clients.

Qualifications

• Proven experience in an administrative or office support role.
• Strong organisational skills with the ability to manage multiple tasks and priorities.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Attention to detail with accuracy.
• Ability to work independently as well as part of a team.
• Professional telephone manner and customer service.
• Reliable, punctual, and deadline-driven.
• Willingness to learn new systems and processes.

Responsibilities

• Provide comprehensive administrative support to management and staff across multiple departments.
• Maintain and organise office files, records, and documentation systems.
• Handle correspondence, including emails, letters, and telephone enquiries.
• Coordinate facilities and equipment maintenance to ensure availability and functionality.
• Assist with scheduling meetings, preparing meeting rooms, and organising corporate events.
• Process and maintain administrative records, including invoices and purchase orders.
• Support office supplies and inventory management.
• Provide clerical support including data entry, filing and document preparation.
• Assist with general office administration tasks to support business operations.
• Maintain confidentiality and handle sensitive information discreetly.

Skills

Admin experience

Organisational skills

Communication skills

MS Office

Attention to detail

Independent worker

Team player

Telephone etiquette

Punctuality

Proactive learner

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

GQ Projects Sdn Bhd in Petaling Jaya, Selangor, is seeking a dedicated Admin Support Assistant for a full-time, on-site role. You will support management and staff across departments, maintain orderly offices, and help manage records, correspondence, and meetings.

You will contribute to efficient operations by handling invoices, PO processing, and procurement activities while maintaining confidentiality and professional communication with colleagues and clients.