Executive Admin: Data-Driven Reporting & Meeting Coordinator

Safeguards Secure Solution Sdn Bhd; Petaling Jaya; On-site; MYR 36,000 - 60,000; Full time

Job summary

Safeguards Secure Solution Sdn Bhd is seeking an Administration Executive to compile and prepare daily, weekly, and monthly operational reports with accuracy and timeliness. You will ensure reports meet standards and provide meaningful insights for decision-making, while analyzing trends for improvement and coordinating action plans.

You will collect and verify data from multiple branches, coordinate meetings, take minutes, and distribute them promptly to stakeholders.

Qualifications

• Fresh graduates are encouraged to apply.
• Bachelor's Degree or Diploma in Business Administration, Management, Operations Management, Finance, Economics, or a related field.
• Strong analytical and problem-solving skills with the ability to interpret data and prepare reports.
• Good proficiency in Microsoft Office applications, especially Excel, Word, and PowerPoint.
• Excellent written and verbal communication skills.
• Detail-oriented with strong organizational and time management abilities.
• Able to work independently as well as collaboratively in a team environment.
• Willing to communicate and coordinate with multiple branches and stakeholders.
• Positive attitude, eager to learn, and able to adapt in a fast-paced working environment.
• Ability to handle multiple tasks, prioritize work, and meet deadlines.
• Experience in report preparation, internships, or extracurricular leadership roles will be an added advantage but is not required.

Responsibilities

• Compile and prepare daily, weekly, and monthly operational reports with accuracy and timeliness.
• Ensure all reports meet organizational standards and provide meaningful insights for decision-making.
• Analyze operational reports to identify trends, issues, and areas for improvement.
• Execute action plans and initiatives as directed by superiors, ensuring alignment with organizational goals.
• Communicate effectively with branch personnel to collect, consolidate, and verify operational data.
• Maintain a consistent flow of information to ensure accuracy and completeness of reports.
• Arrange meetings for superiors, ensuring schedules and agendas are well-organized.
• Attend meetings, take comprehensive minutes, and distribute them to relevant stakeholders promptly.

Skills

Analytical skills

Problem-solving

Communication

Time management

Independent work

Team collaboration

MS Office

Education

Bachelor's Degree or Diploma in Business Administration/Management/Operations/Finance/Economics or related field

Tools

Microsoft Office

Job description

Safeguards Secure Solution Sdn Bhd is seeking an Administration Executive to compile and prepare daily, weekly, and monthly operational reports with accuracy and timeliness. You will ensure reports meet standards and provide meaningful insights for decision-making, while analyzing trends for improvement and coordinating action plans.

You will collect and verify data from multiple branches, coordinate meetings, take minutes, and distribute them promptly to stakeholders.