Executive Admin and Documentation Specialist

Genting Malaysia Bhd; Genting Highlands; Remote; MYR 60,000 - 120,000; Full time

Job summary

Genting Malaysia Berhad in Genting Highlands is seeking an Executive - Admin to support departmental activities, manage documentation, and coordinate procurement. You will format final documents, maintain records, and assist with audits, while liaising with multiple teams to ensure smooth operations.

The role requires a degree in business/finance or related field, plus 3 years admin/finance experience, ISO 9001:2015 familiarity, and strong communication across English, Malay and Mandarin.

Qualifications

• Bachelor's degree in Business Administration, Finance, Management or related field.
• Diploma/STPM with minimum 3 years admin or finance experience.
• Experience with Quality Management System ISO 9001:2015.
• Strong communication skills in English, Malay and Mandarin.
• Ability to work independently and in a team, under pressure.
• Proficient in Word, Excel, PowerPoint and Project.
• Willingness to travel outstation when required.

Responsibilities

• Provide support for Departmental activities such as documentation and audit.
• Format final documents and ensure they are bound and presented per QMS requirements.
• Maintain document-control records with versioning, approval and retrieval.
• Compile records for internal and external audits and follow up on gaps.
• Maintain departmental templates, registers, reports and confidential records.
• Store materials and assets with accurate records and secure handling.
• Coordinate asset tagging, movement, and disposal documentation.
• Procurement administration using SAP and Ariba, tracking purchases.
• Liaise with users, Purchasing, Finance, vendors and follow up on approvals.
• Provide support for Group online-system approvals (Email, SAP, Ariba, ESAR, BPM, SuccessFactors).
• Take meeting minutes and compile information.

Skills

Multilingual communication

Teamwork

Work under pressure

Independent work

Education

Bachelor's Degree in Business Administration, Finance, Management or related field

Diploma/STPM with minimum 3 years admin or finance related working experience

Tools

Word

Excel

PowerPoint

Project

Job description

Genting Malaysia Berhad in Genting Highlands is seeking an Executive - Admin to support departmental activities, manage documentation, and coordinate procurement. You will format final documents, maintain records, and assist with audits, while liaising with multiple teams to ensure smooth operations.

The role requires a degree in business/finance or related field, plus 3 years admin/finance experience, ISO 9001:2015 familiarity, and strong communication across English, Malay and Mandarin.