Executive - Admin

Genting Malaysia Bhd; Genting Highlands; Remote; MYR 60,000 - 120,000; Full time

Job summary

Genting Malaysia Berhad in Genting Highlands is seeking an Executive - Admin to support departmental activities, manage documentation, and coordinate procurement. You will format final documents, maintain records, and assist with audits, while liaising with multiple teams to ensure smooth operations.

The role requires a degree in business/finance or related field, plus 3 years admin/finance experience, ISO 9001:2015 familiarity, and strong communication across English, Malay and Mandarin.

Qualifications

• Bachelor's degree in Business Administration, Finance, Management or related field.
• Diploma/STPM with minimum 3 years admin or finance experience.
• Experience with Quality Management System ISO 9001:2015.
• Strong communication skills in English, Malay and Mandarin.
• Ability to work independently and in a team, under pressure.
• Proficient in Word, Excel, PowerPoint and Project.
• Willingness to travel outstation when required.

Responsibilities

• Provide support for Departmental activities such as documentation and audit.
• Format final documents and ensure they are bound and presented per QMS requirements.
• Maintain document-control records with versioning, approval and retrieval.
• Compile records for internal and external audits and follow up on gaps.
• Maintain departmental templates, registers, reports and confidential records.
• Store materials and assets with accurate records and secure handling.
• Coordinate asset tagging, movement, and disposal documentation.
• Procurement administration using SAP and Ariba, tracking purchases.
• Liaise with users, Purchasing, Finance, vendors and follow up on approvals.
• Provide support for Group online-system approvals (Email, SAP, Ariba, ESAR, BPM, SuccessFactors).
• Take meeting minutes and compile information.

Skills

Multilingual communication

Teamwork

Work under pressure

Independent work

Education

Bachelor's Degree in Business Administration, Finance, Management or related field

Diploma/STPM with minimum 3 years admin or finance related working experience

Tools

Word

Excel

PowerPoint

Project

Job description

Executive - Admin# Careers## Executive - AdminApply: Genting Highlands: Full time: Posted Today: End Date: December 31, 2026 (30+ days left to apply): JR266**Company:**RWB Genting Malaysia Berhad**Opportunities are endless and there's always something new to explore and learn with every step of your journey at Genting Group**Provides support for Departmental activities such as **Documentation and audit*** Format final documents and ensure they are bound and presented in accordance with Department Quality Management System requirements.* Maintain document-control records, including file naming, version control, approval status, distribution, retention and retrieval.* Compile supporting records for internal and external audits and follow up on documentation gaps or corrective actions.* Maintain departmental templates, registers, reports and confidential records in an orderly and accessible manner. **Store materials and asset management*** Maintain accurate records of materials and assets kept in the departmental store, including description, identification number, quantity, location, custodian, condition and status.* Coordinate asset tagging, movement, handover, physical verification, maintenance records and disposal documentation in accordance with company procedures.* Conduct periodic reconciliation of stored materials and assets, and promptly report missing, damaged, idle or obsolete items for further action.* Ensure materials and assets are stored securely, clearly labelled and arranged for safe handling and easy retrieval. **Store item management*** Receive, inspect and record incoming store items against approved purchase orders, delivery orders or other supporting documents.* Issue store items only against authorised requests and maintain complete records of quantities received, issued, returned and transferred.* Maintain updated stock cards or inventory records and conduct scheduled physical stock counts and reconciliations.* Monitor minimum and maximum stock levels and highlight items requiring replenishment to prevent shortages or excessive stockholding.* Apply suitable stock-rotation practices and promptly identify expired, deteriorated, slow-moving, damaged or obsolete items.* Maintain store cleanliness, labelling, access control and safe storage arrangements in accordance with operational and safety requirements. **Procurement administration*** Coordinate departmental purchasing requests by compiling approved specifications, quantities, quotations and supporting documents.* Prepare and track procurement transactions through relevant systems, including purchase requisitions, purchase orders and approval workflows in SAP and Ariba.* Liaise with users, Purchasing, Finance, vendors and other relevant parties to clarify requirements and follow up on approval, delivery, receipt and invoice-documentation issues.* Maintain a procurement tracker and ensure purchases comply with approved budgets, authority limits and company procedures.* **Inter-departmental and public communication*** Liaise with various departments to obtain clarifications and further information concerning departmental activities.* Liaise with field professionals, business owners and top management to gather information concerning departmental activities. **Group online-system approvals*** Provide support for Group-related online-system approval requests, including Email, SAP, Ariba, ESAR, BPM and SuccessFactors. **Meeting minutes and information compilation*** Proofread, edit, compose and compile documents and information. **Job requirements:*** Bachelor's Degree in Business Administration, Finance, Management or related field* Diploma/ STPM with minimum 3 years admin or finance related working experience* Experience with Quality Management System ISO 9001:2015.* Ability to work effectively both independently and in a team-based environment.* Good communication skills in English, Malay and Mandarin.* Ability to work under pressure with minimal supervision.* Basic Microsoft Office skills: Word, Excel, PowerPoint and Project.* Basic understanding of profit and loss (P&L) statements, departmental income and expenditure, budgeting and cost monitoring.* Willingness to travel outstation when required.