Executive, Accounts Payable

AirBorneo; Kuching; On-site; MYR 36,000 - 48,000; Full time

Job summary

AirBorneo is seeking an Accounts Payable Executive to support financial operations by processing, verifying, and reconciling supplier invoices. This role involves ensuring accurate and timely payments in line with company policies and aviation industry standards.

Applicants should possess a diploma in Accounting or Finance, alongside 1-2 years of relevant experience. Responsibilities include document matching, maintaining accurate records, and supporting month-end activities, all while ensuring compliance with financial procedures.

Qualifications

• 1-2 years of experience in an accounts payable role.

Responsibilities

• Review, verify, and process supplier invoices accurately.
• Perform invoice matching against supporting documents.
• Assist in preparing payment batches and documentation.
• Reconcile supplier statements and resolve discrepancies.
• Maintain accurate Accounts Payable records and filing systems.
• Respond to vendor payment inquiries and coordinate with departments.
• Support month-end closing activities and account reconciliations.
• Ensure compliance with company policies and audit standards.

Education

Diploma in Accounting, Finance, or related field

Job description

The Accounts Payable Executive supports the Accounts Payable function by processing, verifying, and reconciling supplier invoices to ensure accurate and timely payments in line with company policies, financial procedures, and aviation industry standards. The role is responsible for checking supporting documents, assisting with payment preparation, and maintaining accurate financial records for aviation operations and corporate expenditures. It requires strong attention to detail, accuracy, and a basic understanding of airline-related expenses, including fuel, ground handling, catering, maintenance, and leasing.

Key Responsibilities

• Invoice Processing: Review, verify, and process supplier invoices accurately and on a timely basis, ensuring proper coding and completeness of supporting documents.
• Document Matching: Perform invoice matching against purchase orders, delivery records, service confirmations, and other relevant supporting documents.
• Payment Support: Assist in preparing payment batches, bank submission files, and payment documentation in accordance with approved payment cycles.
• Vendor Reconciliation: Reconcile supplier statements, follow up on outstanding items, and assist in resolving invoice or payment discrepancies.
• Record Keeping: Maintain accurate Accounts Payable records, filing systems, and documentation to support audit, reporting, and compliance requirements.
• Vendor and Internal Liaison: Respond to vendor payment inquiries and coordinate with internal departments such as procurement, operations, and finance to obtain required information.
• Month-End Support: Support month-end closing activities, account reconciliations, accruals, and reporting related to Accounts Payable transactions.
• Compliance and Audit: Ensure AP activities comply with company policies, financial procedures, audit requirements, and aviation-related operational standards.

Qualifications and Experience

• Diploma in Accounting, Finance, or related field.
• 1-2 years of experience in an accounts payable role