Finance Team Lead (Account Payables)

MY Fimedia Network Technology; Kuala Lumpur; On-site; MYR 89,000 - 134,000; Full time

Job summary

MY Fimedia Network Technology in Kuala Lumpur is seeking an experienced Accounts Payable professional to own day-to-day AP operations across multiple brands. You will oversee month-end closing, ensure accurate invoices, accruals and payment schedules, and review reconciliations and supplier balances.

You will supervise AP staff, enforce internal controls, manage calendars, and drive process improvements. The role requires strong Excel and ERP skills, attention to detail, and the ability to meet

Qualifications

• Bachelor's degree in Accounting, Finance or related discipline.
• 3-5 years of relevant full-cycle AP experience.
• Good knowledge of e-Invoice and AP processes.
• Proficient in Excel and accounting ERP systems.
• Detail-driven and deadline-sensitive, with the ability to work under tight timelines.
• Independent decision-maker who can assess issues, take ownership and resolve matters.

Responsibilities

• Take ownership of day-to-day AP operations across multiple brands and entities.
• Oversee AP month-end closing, invoices, accruals, payments and schedules.
• Review AP reconciliations, supplier balances and ageing reports.
• Ensure timely processing of invoices, payment runs and employee claims.
• Monitor outstanding invoices, debit/credit notes and unreconciled items.
• Act as first-level reviewer for AP transactions and schedules.
• Perform analytical review of AP balances and expenses.
• Ensure compliance with policies and internal controls.
• Supervise AP Senior Executives and provide guidance on accounting treatment.
• Allocate work, monitor performance and ensure coverage of key AP tasks.
• Develop team capabilities and drive standardised practices.
• Prepare AP-related analysis for the Finance Manager.
• Highlight risks and propose corrective actions.

Skills

Team leadership

Attention to detail

Deadline-driven

Analytical thinking

Communication

Problem solving

Education

Bachelor's degree in Accounting/Finance

Tools

Excel

ERP systems

Job description

Take ownership of day-to-day Accounts Payable operations across multiple brands and entities.

Oversee the AP month-end closing process, ensuring invoices, accruals, payments and AP-related schedules are completed accurately and on time.

Review AP reconciliations, supplier balances, ageing reports and supporting schedules before submission to the Finance Manager.

Ensure timely and accurate processing of invoices, payment runs, employee claims and other AP-related transactions.

Monitor outstanding invoices, debit/credit notes and unreconciled items and ensure timely resolution.

2. Process & Deadline Governance

Maintain and monitor the AP closing and submission calendar, ensuring all deadlines are consistently met.

Establish clear workflows and follow-up procedures for invoice processing, payment approvals and month-end closing.

Monitor team workloads and prioritise critical tasks to prevent delays.

Ensure proper documentation and filing of AP supporting documents and working papers.

Identify process inefficiencies and implement practical improvements to improve turnaround time and accuracy.

3. Review, Quality Control & Internal Controls

Act as the first-level reviewer for AP transactions, reconciliations, schedules and working papers before escalation to the Finance Manager.

Perform analytical review of AP balances, ageing, expenses and unusual movements.

Ensure AP transactions comply with company policies, approval limits and internal control requirements.

Identify control weaknesses, recurring errors and process gaps and drive corrective actions.

Support the Finance Manager in maintaining strong internal controls and audit readiness.

Supervise and coach AP Senior Executives and Executives in their daily responsibilities.

Allocate work, monitor performance and ensure appropriate coverage of key AP activities.

Provide guidance on accounting treatment, reconciliations, vendor issues and complex AP matters.

Review the quality and accuracy of team members' work and provide timely feedback.

Develop team members' technical capabilities and encourage standardised working practices.

5. Compliance & Operational Risk Management

Ensure AP processes support timely and accurate statutory, tax and other compliance requirements.

Proactively identify potential financial, compliance and reporting risks and escalation significant matters to the Finance Manager.

Ensure supporting documentation is complete and readily available for internal and external audits.

Follow up on audit findings and implement agreed corrective actions within the AP function.

6. Reporting & Management Support

Prepare and provide AP-related analysis and management information to the Finance Manager.

Monitor key AP indicators including overdue invoices, ageing, payment status, unreconciled balances and processing turnaround time.

Highlight significant issues, exceptions and potential risks together with recommended actions.

Support the Finance Manager in finance transformation, process standardisation and other improvement projects.

Prepare and consolidate cash flow reports from AR and AP data, including expected collections and payment commitments.

Key Accountabilities

Accurate and timely AP month-end closing.

Timely completion of AP-related submissions and deadlines.

Quality and accuracy of AP reconciliations and working papers.

Effective control over invoice processing and payment processes.

Reduction of aged and unresolved AP items.

Consistent adherence to internal policies and procedures.

Effective supervision and development of the AP team.

Timely escalation of significant financial and operational risks.

Knowledge & Experience

Bachelor's Degree in Accounting, Finance or related discipline.

3-5 years of relevant full-cycle AP experience.

Good knowledge of e-Invoice and AP processes.

Proficient in Excel and accounting/ERP systems.

Detail-driven and deadline-sensitive, with the ability to work under tight timelines.

Independent decision-maker who can assess issues, take ownership and resolve matters rather than simply relay them.

Strong communication and team leadership skills, with the ability to guide and review AP team members.