Executive - Account Payable

Sunway Marketing Sdn Bhd; Sepang; On-site; MYR 36,000 - 60,000; Full time

Job summary

Sunway Marketing Sdn Bhd is seeking an Accounts Payable Executive to manage supplier invoices, ensure proper coding, and uphold internal controls. The role requires accuracy and timeliness in processing AP transactions.

You will match invoices to POs/GRNs, record transactions in the ERP system, prepare payments per terms, and reconcile supplier statements while supporting system enhancements.

Qualifications

• Diploma or Bachelor’s Degree in Accounting, Finance, Business Administration or a related discipline.
• Excellent interpersonal and communication skills.
• Proficient in Microsoft Excel and other Microsoft Office applications.
• Experience with ERP/accounting systems will be an added advantage.
• Fresh graduates are welcome to apply.

Responsibilities

• Process and verify supplier invoices, debit notes, credit notes and other accounts payable transactions accurately and on a timely basis.
• Perform matching of invoices against Purchase Orders (PO), Goods Received Notes (GRN) and other supporting documents.
• Ensure invoices are properly coded to the appropriate general ledger accounts, cost centres and business units.
• Identify and follow up on discrepancies relating to invoices, PO, pricing, quantity or supporting documents with relevant departments and suppliers.
• Ensure all AP transactions are recorded accurately and completely in the accounting/ERP system.
• Prepare supplier payments in accordance with agreed payment terms and the Company's payment schedule.
• Ensure all payments are supported by complete documentation and appropriate approvals.
• Process payments via online banking, cheque or other approved payment methods.
• Perform reconciliation of supplier statements against the Company's accounting records.
• Investigate and resolve outstanding or unreconciled items with suppliers and internal stakeholders.
• Support implementation or enhancement of finance systems, ERP systems and digitalisation initiatives where required.
• Prepare AP reports and analysis as required by Management.
• Perform other finance and accounting duties assigned by the immediate superior from time to time.

Skills

Interpersonal communication

Excel

Microsoft Office

ERP systems

Education

Accounting/Finance degree

Job description

The Accounts Payable Executive is responsible for managing and processing the Company's accounts payable transactions accurately and within established timelines. The role ensures proper verification of invoices, timely payments to suppliers, accurate recording of transactions, and compliance with the Company's financial policies, procedures and internal controls.

Key responsibilities

Process and verify supplier invoices, debit notes, credit notes and other accounts payable transactions accurately and on a timely basis

Perform matching of invoices against Purchase Orders (PO), Goods Received Notes (GRN) and other supporting documents

Ensure invoices are properly coded to the appropriate general ledger accounts, cost centres and business units

Identify and follow up on discrepancies relating to invoices, PO, pricing, quantity or supporting documents with relevant departments and suppliers

Ensure all AP transactions are recorded accurately and completely in the accounting/ERP system

Prepare supplier payments in accordance with agreed payment terms and the Company's payment schedule

Ensure all payments are supported by complete documentation and appropriate approvals

Process payments via online banking, cheque or other approved payment methods

Perform reconciliation of supplier statements against the Company's accounting records

Investigate and resolve outstanding or unreconciled items with suppliers and internal stakeholders

Support implementation or enhancement of finance systems, ERP systems and digitalisation initiatives where required.

Prepare AP reports and analysis as required by Management

Perform other finance and accounting duties assigned by the immediate superior from time to time.

Job Requirement

Diploma or Bachelor’s Degree in Accounting, Finance, Business Administration or a related discipline

Excellent interpersonal and communication skills

Proficient in Microsoft Excel and other Microsoft Office applications.

Experience with ERP/accounting systems will be an added advantage.

Fresh graduates are welcome to apply