Account Payable Executive

JB Cocoa; Gelang Patah; On-site; MYR 36,000 - 60,000; Full time

Job summary

JB Cocoa seeks an Account Executive – Accounts Payable to support the Group’s AP operations. The role focuses on accurate invoice processing, timely vendor payments, and coordination with internal departments across multiple entities.

Responsibilities include processing invoices, assisting with payment runs, reconciling supplier statements, maintaining vendor master data, and supporting audits and month-end close.

Qualifications

• Diploma or degree in accounting/finance or related field.
• 1–3 years in accounts payable, finance operations, or shared services.
• Familiarity with ERP systems (SAP S4Hana preferred) and Excel.
• Basic understanding of accounting principles and tax regulations related to AP.

Responsibilities

• Process vendor invoices accurately and timely.
• Assist in preparing and executing payment runs with proper approvals.
• Handle staff claims and ensure compliance with company policies.
• Reconcile supplier statements and follow up on outstanding items.
• Coordinate with procurement and business units to resolve invoice or payment discrepancies.
• Maintain accurate vendor master data and assist in audits.
• Support month-end closing activities and cash flow data.

Skills

Attention to detail

Organizational skills

Communication

Team player

Multitasking

Education

Diploma or Degree in Accounting/Finance

Tools

SAP S4Hana

Microsoft Excel

Job description

We are looking for a detail-oriented and motivated Account Executive – Accounts Payable to support the Group’s AP operations. The ideal candidate will be responsible for accurate invoice processing, timely vendor payments, and effective coordination with internal departments to ensure smooth day-to-day AP activities across multiple entities.

Roles and Responsibilities:

• Process vendor invoices accurately and in a timely manner in accordance with internal policies.
• Assist in preparing and executing payment runs, ensuring proper documentation and approvals are in place.
• Handle staff claims and ensure compliance with company policies.
• Reconcile supplier statements and follow up on outstanding items.
• Coordinate with procurement and business units to resolve invoice or payment discrepancies.
• Ensure adherence to internal controls and company policies in processing payments.
• Support the maintenance of accurate vendor master data.
• Assist in preparing documentation for internal and external audits.
• Ensure compliance with tax regulations such as WHT, VAT, SST and E-invoice in AP-related transactions.
• Maintain accurate records in the ERP system (SAP S4Hana experience is a plus).
• Identify and suggest opportunities for process improvements to increase efficiency.
• Ensure accurate and complete data entry in compliance with financial procedures.
• Assist in preparing AP-related reports such as aging analysis and payment summaries.
• Support the finance team in month-end closing activities related to payables.
• Provide assistance in cash flow planning by supplying accurate payable data.
• Liaise with banks or treasury team for payment processing and foreign currency transactions as required.

Job Requirements:

• Diploma or Degree in Accounting, Finance, or a related field.
• 1-3 years of experience in accounts payable, finance operations, or shared services. (Cocoa or Commodity industry experience is an advantage)
• Familiarity with ERP systems (SAP S4Hana preferred) and Microsoft Excel.
• Basic understanding of accounting principles and tax regulations related to AP.
• Strong attention to detail and good organizational skills.
• Team player with good communication and interpersonal skills.
• Ability to handle multiple tasks and meet deadlines in a dynamic environment.