Executive Accounts (Full Set - Retail & Café Operations)

City University Malaysia; Petaling Jaya; On-site; MYR 60,000 - 90,000; Full time

Job summary

City University Malaysia is seeking an Executive, Accounts (Retail & Café Operations) to manage daily accounting for its café and retail outlets in Malaysia. You will ensure accurate recording of sales, expenses, collections and outlet transactions, and support month-end closings.

The role requires a Bachelor's Degree in Accounting or Finance and 2–3 years of hands-on experience with general ledger, AP/AR, and POS systems.

Qualifications

• Bachelor's degree in accounting, finance, or related field.
• Minimum 2–3 years of accounting or finance experience with full set of accounts.
• Experience in café/retail/F&B accounting would be a plus.
• Practical experience in daily sales reconciliation, POS transactions, cash & payment reconciliation, and outlet reporting.
• Knowledge of general ledger, AP/AR, bank reconciliations, and financial statement prep.
• Experience using accounting systems preferred (e.g., SQL, SAP, POS).
• Familiarity with inventory accounting, stock movements, and Malaysian SST requirements.
• Good numerical, analytical, and problem‑solving skills with attention to detail.
• Ability to work independently and meet reporting deadlines.
• Strong communication and coordination with operations teams.

Responsibilities

• Handle daily accounting transactions for café and retail operations, ensuring accurate and timely recording.
• Reconcile daily sales reports against POS systems, cash collections, card transactions, and e-wallet payments.
• Monitor sales revenue, outlet expenses, refunds, discounts, and other operational transactions.
• Perform bank reconciliations and investigate discrepancies in sales and payments.
• Process supplier invoices, payment requests, accounts payable, and outlet expenses.
• Monitor inventory records, stock movements, purchases, and cost-related transactions with outlet teams.
• Assist in preparing daily, weekly, and monthly sales summaries and financial reports.
• Maintain documentation for invoices, receipts, petty cash, and other financial records.
• Support month-end closing, reconciliations, and audits; ensure SST compliance where applicable.

Skills

Numerical skills

Analytical thinking

Attention to detail

Communication

Independent worker

Inventory accounting

SQL

SAP

POS software

General ledger

SST knowledge

Education

Bachelor's degree in Accounting/Finance

Tools

SQL

SAP

POS software

Job description

The Executive, Accounts (Retail & Café Operations) is responsible for handling daily accounting activities related to café and retail operations, ensuring accurate recording of sales, expenses, collections, and outlet transactions. The role focuses on daily sales reconciliation, point-of-sale (POS) reporting, cash and payment monitoring, inventory-related accounting records, and financial reporting to support the smooth operation for City University Malaysia retail and café business activities.

Key responsibilities

Handle daily accounting transactions for café and retail operations, ensuring accurate and timely recording.

Reconcile daily sales reports against POS systems, cash collections, credit and debit card transactions, and e-wallet payments.

Monitor sales revenue, outlet expenses, refunds, discounts, and other operational transactions.

Perform bank reconciliations and investigate discrepancies involving sales, collections, and payment records.

Process supplier invoices, payment requests, accounts payable, and other outlet-related expenses.

Monitor inventory records, stock movements, purchases, and cost-related transactions in coordination with outlet operations teams.

Assist in preparing daily, weekly, and monthly sales summaries and financial reports.

Maintain proper documentation for invoices, receipts, petty cash, and other financial transactions.

Support month-end closing, account reconciliations, and audit requirements.

Ensure accounting records comply with internal procedures and applicable Malaysian tax requirements, including SST where applicable.

About you

Bachelor's Degree in Accounting, Finance, or a related discipline.

Minimum 2–3 years of relevant accounting or finance experience, with hands‑on experience in managing full set accounts required.

Prior accounting experience in the café, restaurant, food and beverage (F&B), or retail industry.

Practical experience in daily sales reconciliation, POS transactions, cash and payment reconciliation, and outlet financial reporting.

Knowledge of general ledger, accounts payable, accounts receivable, bank reconciliations, and financial statement preparation.

Experience using SQL, SAP, POS software, or other accounting systems is preferred.

Familiarity with inventory accounting, stock movements, supplier invoices, and Malaysian tax requirements, including SST where applicable.

Good numerical, analytical, and problem-solving skills with strong attention to detail.

Ability to work independently, maintain accurate financial records, and meet reporting deadlines.

Good communication skills and the ability to coordinate with operational teams.

City University Malaysia is the gateway to a bright future for individuals who wish to acquire knowledge and unleash their potential to excel in the field of Science and Technology. We are making significant contributions to the development on our knowledge capital towards a sustainable future of the nation and the region. We are committed to be one of the leading centers of excellence in higher education and to be internationally recognized.

City University Malaysia is the gateway to a bright future for individuals who wish to acquire knowledge and unleash their potential to excel in the field of Science and Technology. We are making significant contributions to the development on our knowledge capital towards a sustainable future of the nation and the region. We are committed to be one of the leading centers of excellence in higher education and to be internationally recognized.