Examinations Operations Specialist

KPJ Healthcare Berhad; Kuala Lumpur; On-site; MYR 33,000 - 50,000; Full time

Job summary

KPJ Healthcare Berhad is seeking an organized Administrative Officer to support examination logistics and academic administration in Kuala Lumpur. You will assist in timetable preparation, coordinate with schools, and disseminate schedules to stakeholders.

The role involves venue setup, invigilator rosters, secure handling of papers, and tracking of scripts. You will also assist in results compilation, data entry, and preparation of board meeting documentation.

Qualifications

• Min 2 years of experience in an academic or administrative setting.
• Familiarity with examination processes and academic regulations.
• Experience with document handling, filing systems, and records management.
• Excellent organisational and time management skills.
• Effective written and verbal communication skills.
• Ability to multitask and work under pressure.

Responsibilities

• Assist in the preparation of examination timetables.
• Coordinate with schools/academic departments to collect exam schedules and paper details.
• Update and disseminate finalised schedules to relevant stakeholders.
• Prepare seating arrangements and invigilator rosters for exam venues.
• Ensure proper setup and readiness of examination venues; support logistics like signages and attendance sheets.
• Handle secure printing and distribution of examination papers; track collection of answer scripts.
• Maintain records and confidentiality of examination documents; verify qualifications of graduates.
• Assist in compiling and verifying examination results and data entry into the academic management system.
• Support preparation of result reports for Examination Board meetings.
• Respond to student queries related to examination sitting; liaise with schools on question papers and logistics.
• Provide guidance on examination rules and procedures.
• Participate in audits and quality assurance checks; support head of department in improvements.

Skills

Organization

Time management

Written & verbal communication

Multitasking

Education

Bachelor's degree in Administration or Office Management

Tools

Microsoft Office

Student information / examination management systems

Document handling / filing systems

Job description

KPJ Healthcare Berhad is seeking an organized Administrative Officer to support examination logistics and academic administration in Kuala Lumpur. You will assist in timetable preparation, coordinate with schools, and disseminate schedules to stakeholders.

The role involves venue setup, invigilator rosters, secure handling of papers, and tracking of scripts. You will also assist in results compilation, data entry, and preparation of board meeting documentation.