EXECUTIVE, EXAMINATION

KPJ Healthcare; Negeri Sembilan; On-site; MYR 33,000 - 61,000; Full time

Job summary

Jora Malaysia is seeking an Examination Administration Officer to support university examination operations in Negeri Sembilan. You will help prepare timetables, coordinate with schools and departments, and disseminate final schedules to stakeholders.

You will also manage venues, invigilator rosters, and logistics, ensure secure handling of papers, assist in result compilation, and support quality assurance through audits and adherence to institutional policies.

Qualifications

• Bachelor's degree in Administration, Office Management, or related field.
• Min 2 years of experience in an academic or administrative setting.
• Familiarity with examination processes and academic regulations.
• Excellent organisational and time management skills.
• Effective written and verbal communication skills.

Responsibilities

• Assist in preparation of examination timetables.
• Coordinate with schools/academic departments to collect exam schedules and paper details; and
• Update and disseminate finalised schedules to relevant stakeholders.
• Prepare seating arrangements and invigilator rosters.
• Ensure proper setup and readiness of examination venues; and
• Support logistics such as signages, attendance sheets, and examination materials.
• Handle the secure printing and distribution of examination papers;
• Track collection and return of answer scripts from invigilators;
• Maintain records and ensure confidentiality of all examination documents; and
• Qualification verification of graduated students.
• Assist in compiling and verifying examination results;
• Ensure accurate data entry into the academic management system; and
• Support the preparation of result reports and documentation for the Examination Board meetings.
• Respond to student queries regarding special requests related to examination sitting and others;
• Liaise with schools for issues related to question papers or examination logistics; and
• Provide guidance on examination rules and procedures.
• Ensure examination processes comply with university policies and regulations;
• Participate in audits and quality assurance checks; and
• Support the head of department in implementing improvements.

Skills

Microsoft Office proficiency

Coordination skills

Time management

Written & verbal communication

Education

Bachelor's degree in Administration/Office Management

Tools

Student/exam management systems

Document handling & filing systems

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• Assist in the preparation of examination timetables;
• Coordinate with schools/academic departments to collect exam schedules and paper details; and
• Update and disseminate finalised schedules to relevant stakeholders.

Examination Venue and Logistics Management

• Prepare seating arrangements and invigilator rosters;
• Ensure proper setup and readiness of examination venues; and
• Support logistics such as signages, attendance sheets, and examination materials.
• Handle the secure printing and distribution of examination papers;
• Track collection and return of answer scripts from invigilators;
• Maintain records and ensure confidentiality of all examination documents; and
• Qualification verification of graduated students.

Result Compilation and Reporting

• Assist in compiling and verifying examination results;
• Ensure accurate data entry into the academic management system; and
• Support the preparation of result reports and documentation for the Examination Board meetings.

Student and Faculty Support

• Respond to student queries regarding special requests related to examination sitting and others;
• Liaise with schools for issues related to question papers or examination logistics; and
• Provide guidance on examination rules and procedures.

Compliance and Quality Assurance

• Ensure examination processes comply with university policies and regulations;
• Participate in audits and quality assurance checks; and
• Support the head of department in implementing improvements.

Education

• 1. Bachelor's degree in Administration, Office Management, or related field

Knowledge and Experiences

• Min 2 years of working experience in an academic or administrative setting;
• Familiarity with examination processes and academic regulations; and
• Experience with document handling, filing systems, and record management.
• Excellent organisational and time management skills;
• Effective written and verbal communication skills; and
• Ability to multitask and work efficiently under pressure.

Technical skills required

• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Experience with student information or examination management systems
• Basic data entry and database management skills
• High attention to details and accuracy in record-keeping;
• Ability to maintain confidentiality of examination documents and data; and
• Coordination skills to manage scheduling and logistics.

Personal attributes

• Trustworthy and responsible;
• Proactive and self-motivated;
• Team-oriented with a professional demeanor; and
• Adaptable to dynamic academic environments.