Event Planner

MYCHOICE LIVING SDN. BHD.; Kuala Lumpur; On-site; MYR 33,000 - 56,000; Full time

Job summary

TYESO is seeking an organized Event Executive to lead the preparation and coordination of pop-ups, exhibitions, and offline events in Malaysia. You will work with malls, event organizers, suppliers, and internal teams to ensure events are delivered on schedule and within budget.

The ideal candidate will have strong coordination and communication skills, with the ability to handle multiple deadlines and turn event plans into successful brand experiences.

Qualifications

• Diploma or Bachelor’s degree in Event Management, Marketing, Mass Communication, Business Administration, or a related field.
• Fresh graduates with a strong interest in event planning are welcome to apply.
• Good communication, negotiation, and interpersonal skills.
• Strong organizational skills and attention to detail.
• Able to manage multiple projects, deadlines, and tasks effectively.

Responsibilities

• Organize pop-ups, exhibitions, brand activations, and other offline events.
• Liaise with shopping malls, event organizers, suppliers, and external event agencies regarding event requirements and arrangements.
• Prepare event proposals, cost breakdowns, schedules, and materials lists for planning and approval.
• Track approvals, deadlines, budgets, and event preparation progress.
• Coordinate event requirements to ensure all preparations are completed on time.

Skills

Communication

Negotiation

Organizational skills

Multitasking

Problem solving

Bilingual English/Malay

Education

Event Management degree

Tools

Microsoft Office

Canva

Event-planning tools

Job description

TYESO is looking for an organized, proactive, and detail-oriented Event Executive to lead the preparation and coordination of pop-ups, exhibitions, and offline events.

In this role, you will work closely with shopping malls, event organizers, suppliers, event agencies, and internal teams to ensure all event arrangements are completed according to schedule and budget. You will oversee event preparation, logistics, production, and setup coordination while collaborating with the Retail Manager to ensure smooth event execution.

The ideal candidate has strong coordination and communication skills, can manage multiple deadlines, and enjoys turning event plans into successful brand experiences.

Key Responsibilities

Event Planning & Preparation

• Organize pop-ups, exhibitions, brand activations, and other offline events.
• Liaise with shopping malls, event organizers, suppliers, and external event agencies regarding event requirements and arrangements.
• Prepare event proposals, cost breakdowns, schedules, and materials lists for planning and approval.
• Track approvals, deadlines, budgets, and event preparation progress.
• Coordinate event requirements to ensure all preparations are completed on time.

Event Logistics & Execution

• Coordinate booth arrangements, production, transportation, setup, equipment, and event flow.
• Communicate event concepts, booth designs, decoration requirements, and setup specifications to external event agencies and suppliers.
• Follow up with vendors and event partners to ensure deliverables meet the agreed requirements.
• Monitor preparation progress and resolve coordination issues that may affect event deadlines.
• Ensure event materials, equipment, and logistical arrangements are ready before each event.

Internal Coordination

• Work closely with the Retail Manager on event displays, staffing requirements, stock arrangements, and checkout setup.
• Coordinate with relevant internal teams to ensure event preparations align with operational requirements.
• Communicate updates, changes, and potential issues to the relevant stakeholders.
• Support the Retail Manager in addressing preparation-related issues to facilitate smooth on-site operations.

Budget Tracking & Post-Event Review

• Consolidate event costs, supplier quotations, and expense records.
• Collect execution feedback and event sales data from the relevant teams.
• Prepare post-event reports to evaluate event performance and identify areas for improvement.
• Recommend improvements to event planning, coordination, and execution for future activities.

Requirements

• Diploma or Bachelor's degree in Event Management, Marketing, Mass Communication, Business Administration, or a related field.
• Previous experience in event planning, event coordination, marketing, or a related role is an advantage.
• Fresh graduates with a strong interest in event planning are welcome to apply.
• Good communication, negotiation, and interpersonal skills.
• Strong organizational skills and attention to detail.
• Able to manage multiple projects, deadlines, and tasks effectively.
• Creative, proactive, responsible, and able to solve problems.
• Comfortable communicating with external event companies, vendors, and suppliers.
• Willing to travel and work during weekends or public holidays when required for events.
• Proficient in Microsoft Office; experience with Canva or event-planning tools is an advantage.
• Good command of English and Bahasa Malaysia.