Event Executive

SOFTPILLOW MOLLYCODDLE & CO SDN. BHD.; Petaling Jaya; On-site; MYR 33,000 - 61,000; Full time

Job summary

SOFTPILLOW MOLLYCODDLE & CO SDN. BHD. is seeking an on-site Events Coordinator to manage planning, coordination and execution from briefs through to delivery.

You will work with creative and production teams, translate briefs into tasks, maintain schedules and liaise with venues and suppliers. The ideal candidate has 1–2 years in events or related fields, strong organizational skills, and excellent English and Bahasa Malaysia communication.

Qualifications

• 1–2 years of experience in events, activations, hospitality or project coordination.
• Strong organisation and attention to detail, with the ability to manage several tasks and deadlines.
• Clear communication skills in English and Bahasa Malaysia.
• Confidence dealing with suppliers, crew and clients professionally.

Responsibilities

• Translate event briefs into task lists, timelines and logistical requirements.
• Maintain project schedules, checklists, meeting notes and progress updates.
• Research venues, suppliers, entertainment and activation ideas.
• Support proposals, presentations and event programme planning.
• Coordinate bookings, production deadlines, deliveries and collection arrangements.
• Maintain cost trackers and organise quotations, invoices and supporting documents.
• Flag changes in scope or costs for approval before commitments are made.
• Coordinate with clients, partners and internal teams on assigned project matters.

Skills

Organization

Attention to detail

Communication

English language

Bahasa Malaysia

Driver's license

Own car

Google Workspace

Tools

Google Workspace

Job description

You'll support events from planning through to execution, coordinating suppliers, timelines, logistics and on-site operations. Working closely with our creative and production teams, you'll take ownership of assigned tasks, flag issues early and ensure nothing gets lost between the brief and the show.

Key responsibilities

Translate event briefs into task lists, timelines and logistical requirements.

Maintain project schedules, checklists, meeting notes and progress updates.

Research venues, suppliers, entertainment and activation ideas.

Support proposals, presentations and event programme planning.

Source quotations and compare supplier pricing, scope and deliverables.

Coordinate bookings, production deadlines, deliveries and collection arrangements.

Maintain cost trackers and organise quotations, invoices and supporting documents.

Flag changes in scope or costs for approval before commitments are made.

Coordinate with clients, partners and internal teams on assigned project matters.

Track feedback, approvals and outstanding items, following up to keep work moving.

About you

Ideally 1-2 years of experience in events, activations, hospitality or project coordination. Strong fresh graduates with relevant hands-on experience are welcome.

Strong organisation and attention to detail, with the ability to manage several tasks and deadlines.

Clear communication skills in English and Bahasa Malaysia.

Confidence dealing with suppliers, crew and clients professionally.

Comfortable using Google Workspace, presentations and shared project tools.

Must possess a valid driving licence and own a car for travel to meetings, site visits and event venues.

Willingness to work on-site, travel and accommodate evening or weekend event schedules when required.

A resourceful mindset: you follow through, ask when unsure and raise problems before they become surprises.

About us

We turn ideas into experiences people remember. From brand activations and roadshows to launches, conferences and annual dinners, Softpillow brings together creative thinking, production and event technology to make things happen.