Event Executive

Light Up 7 Sdn Bhd; Kuala Lumpur; On-site; MYR 39,000 - 61,000; Full time

Job summary

Light Up 7 Sdn Bhd in Kuala Lumpur is seeking an events coordinator to assist in planning, production and management of all events. You will act as a key liaison between internal and external stakeholders and manage logistics from planning through post-event reporting.

The role requires 1–2 years of event experience, strong English and Bahasa Melayu communication, and the ability to drive. A proactive, detail-oriented, multi-tasking approach is essential for successful events.

Qualifications

• Diploma/Advanced/Higher/Graduate Diploma in a related field.
• 1–2 years experience in handling virtual or physical events.
• Experience in project management with a track record of successful events.
• Problem-solving skills and out-of-the-box thinker.
• Meticulous attention to detail.
• Excellent communication skills in English and Bahasa Melayu (Mandarin a bonus).
• Able to multi-task, work independently and under pressure with minimum supervision.
• Must be able to drive a car as a main means of transport.

Responsibilities

• Assist in planning, production and management of all events.
• Liaise between internal/external stakeholders in event production and management.
• Coordinate all event logistics and coordination.
• Coordinate with event management vendors, negotiating quotes and agreements.
• Onsite event management during rehearsal and event day.
• Obtain government and non-government event permits.
• Provide updates to management to ensure client satisfaction.
• Resolve issues during the event proactively.
• Propose ideas to improve event services or quality.
• Prepare event proceedings, collaterals, briefing notes, and duty list.
• Prepare income and expenditure reports and other event-related reports.
• Handle post-event reports and survey forms.

Education

Diploma/Advanced/Higher/Graduate Diploma in related field

Bachelor’s Degree/Post Graduate Diploma

English communication

Bahasa Melayu communication

Project management

Problem solving

Attention to detail

Multitasking

Independent work

Ability to work under pressure

Driving a car

Tools

Event management vendors

Job description

Location: Kuala Lumpur (Required to travel for events)

About the Role:

If you’re someone who loves events, creativity, and making things happen, come join us and bring your ideas to life!

What You'll Be Doing:

• Responsible for assisting in planning, production and management of all events.
• Acts as a key liaison between all parties including internal/external stakeholders in the event production and management process.
• Responsible for all event logistics and coordination.
• Actively coordinate and liaise with event management vendors (negotiating quotes and agreements).
• Onsite event management on rehearsal and ensure smooth event proceedings.
• Obtaining government and non-government event permits.
• Monitor event progress and provide regular updates to management or the person-in-charge to ensure client satisfaction.
• Resolve and troubleshoot issues that emerge during the event day proactively.
• Propose, brainstorm and implement ideas to improve event services or quality.
• Assist with the preparation of event proceedings, collaterals, briefing notes, duty list and any documents related to event production.
• Preparation of income and expenditure report and other applicable reports relating to each event.
• Handling post-event reports and survey forms.
• Ensuring each event is flawlessly executed.
• To work on other agency projects when required.

Job Requirements:

• Candidates must possess at least Diploma/Advanced/Higher/Graduate Diploma, Bachelor’s Degree/Post Graduate Diploma/Professional Degree in a related field.
• At least 1–2 years experience in handling virtual or physical events.
• Experience in project management with a track record of successful events.
• Problem-solving skills and out-of-the-box thinker.
• Meticulous attention to detail.
• Excellent communication skills in English and Bahasa Melayu (Mandarin is a bonus).
• Able to multi-task, work independently and work under pressure with minimum supervision.
• Must be able to drive a car as a main means of transport.

Light Up 7 Sdn Bhd - 201401020933(1097019-X)