Event Operations Admin Assistant

Fast Events Sdn Bhd; Puchong; On-site; MYR 29,000 - 40,000; Full time

Job summary

Fast Events Sdn Bhd is seeking an Admin Assistant (Event Operations) to support the Operations and Event Management team in a fast-paced setting. You will handle administrative tasks while coordinating on-ground event activities and logistics.

The role involves managing staff claims, overtime, schedules, site visits, and coordinating with suppliers. Fresh graduates are welcomed, and own transport is required to meet event schedules across venues.

Qualifications

• Fresh graduates welcome; strong sense of responsibility.
• Able to work independently and under pressure.
• Willing to work weekends and overtime.
• Own transportation required.
• Excellent communication and organisational skills.
• Basic knowledge of MS Office / Google Workspace is a plus.

Responsibilities

• Handle staff claims and petty cash for the Operations Department.
• Prepare and manage job sheets, including overtime records.
• Create and coordinate event schedules, site visits, meetings and other operational activities.
• Assist Operations with warehouse and event inventory management, including recording equipment.
• Source and coordinate with suppliers, vendors and service providers for events.
• Assist in recruiting, screening and coordinating part-time event crew.
• Provide administrative and operational support to other departments as required.
• Perform ad-hoc tasks as assigned by Management.

Skills

Event coordination

Administrative tasks

Communication

Organisational skills

Independence

Resilience

Tools

Microsoft Office

Google Workspace

Job description

Fast Events Sdn Bhd is seeking an Admin Assistant (Event Operations) to support the Operations and Event Management team in a fast-paced setting. You will handle administrative tasks while coordinating on-ground event activities and logistics.

The role involves managing staff claims, overtime, schedules, site visits, and coordinating with suppliers. Fresh graduates are welcomed, and own transport is required to meet event schedules across venues.