Event Executive (Mandarin Speaker)

Joyspace Event Management; Kuala Lumpur; On-site; MYR 36,000 - 48,000; Full time

Job summary

Joyspace Event Management in Kuala Lumpur seeks an Event Executive (Mandarin Speaker) to join our on-site team. You will support end-to-end event planning, coordinate with clients, vendors, and internal teams to ensure every requirement is met, and help with proposals, budgeting, timelines, and logistics.

You will manage on-site setup, registration, guest flow, and post-event reports, while communicating with Mandarin-speaking clients and partners.

Qualifications

• Fluent in Mandarin and English, both spoken and written.
• Strong organizational and coordination skills to manage multiple tasks and timelines.
• Experience or keen interest in event planning, on-site operations, and vendor management.
• Excellent interpersonal and customer service skills with a professional approach.
• Proficiency in basic office software and digital scheduling tools.
• Willing to work flexible hours, including evenings and weekends.
• Diploma or degree in Events Management, Hospitality, Marketing, Communications, or related field preferred.
• Ability to work well in a team and stay calm under pressure.

Responsibilities

• Support end-to-end planning and execution of events.
• Coordinate with clients, vendors, and internal teams to meet requirements.
• Prepare event proposals, assist with budgeting and timelines.
• Manage event logistics and on-site setup, registration, and guest flow.
• Provide post-event reports and feedback summaries.
• Contribute ideas to improve event concepts and operations.

Skills

Mandarin fluent

English fluent

Organizational skills

Interpersonal skills

Customer service

Vendor management

Event coordination

Education

Diploma/degree in Events Management or related field

Tools

Office software

Job description

Company Description Joyspace Event Management is an events company based in WP, Kuala Lumpur, specializing in the planning and execution of corporate and private events. The team focuses on creating engaging, memorable experiences through careful coordination, creative design, and efficient on-site management. Joyspace collaborates closely with clients to understand their objectives and deliver tailored event solutions. The company values professionalism, clear communication, and strong teamwork, offering team members opportunities to grow their skills across all stages of event management. Working at Joyspace provides exposure to diverse projects and a dynamic, fast-paced environment.

Role Description The Event Executive (Mandarin Speaker) is a full-time, on-site role based in WP, Kuala Lumpur. This role is responsible for supporting the end-to-end planning and execution of events, including coordinating with clients, vendors, and internal teams to ensure all requirements are met. Day-to-day tasks include preparing event proposals, assisting with budgeting and timelines, managing event logistics, and overseeing on-site setup, registration, and guest flow. The Event Executive will communicate with Mandarin-speaking clients and partners, handle event documentation, and provide post-event reports and feedback summaries. The role also involves problem-solving during events, maintaining a high standard of customer service, and contributing ideas to improve event concepts and operations.

Qualifications

• Ability to communicate fluently in Mandarin and English, both spoken and written, to liaise with diverse clients and stakeholders.
• Strong organizational and coordination skills, with the capacity to manage multiple tasks, timelines, and stakeholder expectations.
• Experience or keen interest in event planning, on-site event operations, and vendor management in a fast-paced environment.
• Excellent interpersonal and customer service skills, with a professional, solution-focused approach when dealing with clients and guests.
• Proficiency in basic office software (e.g., word processing, spreadsheets, presentations) and comfort using digital tools for scheduling and communication.
• Ability to work flexible hours, including evenings and weekends, as required by event schedules.
• Diploma or degree in Events Management, Hospitality, Marketing, Communications, or a related field is preferred, but equivalent experience will be considered.
• Demonstrated ability to work effectively in a team, adapt quickly to changing circumstances, and remain calm under pressure.