Event Executive

1926 Hetitage Hotel Penang by TUC; Penang; On-site; MYR 36,000 - 60,000; Full time

Job summary

The 1926 Hetitage Hotel Penang by TUC is seeking an Events Executive to plan and coordinate hotel events, meetings, conferences, weddings and private functions. You will liaise with clients to understand their event requirements, prepare proposals and schedules, and coordinate with F&B, Housekeeping, Engineering, and Front Office to ensure flawless delivery.

Strong communication, organization and customer service skills are essential, with a Diploma or Degree in Event Management or related

Qualifications

• Diploma or Degree in Event Management, Hospitality Management, Tourism, or a related field.
• Minimum 1–2 years of relevant experience in event coordination or hotel operations is preferred.
• Strong communication, interpersonal, and organizational skills.
• Ability to multitask, work under pressure, and meet deadlines.
• Good problem-solving and customer service skills.
• Proficient in Microsoft Office applications.

Responsibilities

• Plan, organize, and coordinate hotel events, meetings, conferences, weddings, and private functions.
• Liaise with clients to understand their event requirements, preferences, and budgets.
• Prepare event proposals, quotations, function sheets, and event schedules.
• Coordinate with Food & Beverage, Kitchen, Housekeeping, Engineering, and Front Office.
• Ensure venue setup, decorations, equipment, and catering arrangements are ready before each event.
• Monitor event progress and resolve any issues promptly.
• Maintain good relationships with clients, suppliers, and external event organizers.
• Coordinate with vendors for decorations, audiovisual equipment, entertainment, and other event requirements.
• Conduct site inspections and event briefings when required.
• Assist in promoting the hotel's event facilities and packages.
• Identify potential clients and business opportunities to generate event revenue.
• Follow up on enquiries, prepare quotations, and support event sales activities.
• Maintain accurate event records, budgets, quotations, and client details.
• Monitor event expenses and ensure costs are within the approved budget.
• Prepare post-event reports and gather client feedback for continuous improvement.
• Ensure all events comply with hotel policies, safety procedures, and brand standards.
• Deliver professional service and ensure high levels of client satisfaction.
• Perform other duties as assigned by the Management.

Skills

Communication

Interpersonal skills

Organizational skills

Multitasking

Pressure management

Customer service

Education

Diploma or Degree in Event/ Hospitality/ Tourism

Tools

Microsoft Office

Job description

Plan, organize, and coordinate hotel events, meetings, conferences, weddings, and private functions.

Liaise with clients to understand their event requirements, preferences, and budgets.

Prepare event proposals, quotations, function sheets, and event schedules.

2. Event Operations

Coordinate with relevant departments, including Food & Beverage, Kitchen, Housekeeping, Engineering, and Front Office.

Ensure the venue setup, decorations, equipment, and catering arrangements are ready before each event.

Monitor event progress and resolve any issues promptly.

Maintain good relationships with clients, suppliers, and external event organizers.

Coordinate with vendors for decorations, audiovisual equipment, entertainment, and other event requirements.

Conduct site inspections and event briefings when required.

4. Sales & Business Development

Assist in promoting the hotel's event facilities and packages.

Identify potential clients and business opportunities to generate event revenue.

Follow up on enquiries, prepare quotations, and support event sales activities.

5. Administration & Reporting

Maintain accurate event records, budgets, quotations, and client details.

Monitor event expenses and ensure costs are within the approved budget.

Prepare post-event reports and gather client feedback for continuous improvement.

6. Compliance & Service Standards

Ensure all events comply with hotel policies, safety procedures, and brand standards.

Deliver professional service and ensure high levels of client satisfaction.

Perform other duties as assigned by the Management.

Job Requirements

Diploma or Degree in Event Management, Hospitality Management, Tourism, or a related field.

Minimum 1–2 years of relevant experience in event coordination or hotel operations is preferred.

Strong communication, interpersonal, and organizational skills.

Ability to multitask, work under pressure, and meet deadlines.

Good problem-solving and customer service skills.

Proficient in Microsoft Office applications.

Willing to work flexible hours, including weekends and public holidays, when events require.

Your application will include the following questions:

• How many years' experience do you have as an Events Executive?
• Which of the following types of qualifications do you have?