Event Project Executive

Zohorecruit; Kuala Lumpur; On-site; MYR 39,000 - 61,000; Full time

Benefits offered by this job

Competitive salary

Bonus

Quarterly incentives

Overseas opportunities

Annual trip

Team celebration

Job summary

Zohorecruit in Kuala Lumpur is seeking an Event Project Executive to drive end-to-end event delivery for corporate functions, brand activations, and large campaigns. This hands-on role blends creativity with meticulous execution and requires strong time management.

You will plan, coordinate, source vendors, manage on-site logistics, and contribute to post-event reporting, with opportunities to grow in a fast-moving events team in Malaysia.

Qualifications

• 1–3 years of experience in event management, brand activation, or project coordination.
• Diploma or degree in Marketing, Communications, Events Management, or related field.
• Strong organizational skills with high attention to detail.
• Excellent communication and coordination abilities.

Responsibilities

• Plan and coordinate events according to client requirements, audiences, and objectives.
• Source, liaise, and negotiate with suppliers and vendors to meet timelines and budget.
• Manage on-site setup, logistics, and troubleshooting during events.
• Prepare post-event reports and assist with evaluations for improvement.

Skills

Event coordination

Communication

Time management

Team player

Creativity

Education

Diploma or degree in Marketing/Communications/Events Management

Tools

Microsoft Office

Google Workspace

Job description

Job Description

About The Role

We're looking for a driven and detail-oriented Event Project Executive to join our growing team and this role will make an impact to a target audience from corporate functions and brand activations to large-scale campaigns.

An event project executive is, above all, a project manager who with fresh ideas and the organizational skills required, resourceful, and strong time-management. This is a hands-on role for someone who thrives in a fast-paced environment, loves problem-solving, and can balance creativity with precision in execution. Highly independent and motivated in the event industry.

Key Responsibilities

Event Planning & Coordination

• Support the planning and execution of events according to client requirements, target audiences, and objectives.
• Assist in developing event concepts, timelines, and work plans.
• Conduct research on event ideas, venues, vendors, themes, entertainment, and design concepts.
• Prepare event materials such as checklists, delivery orders, and setup documentation.
• Coordinate and track progress to ensure all event tasks are completed on schedule.
• Source, liaise, and negotiate with suppliers and vendors to ensure quality, timelines, and budget adherence.
• Follow up on production timelines and ensure deliverables meet specifications.
• Manage logistics and on-site setup for equipment, props, tools, and materials.
• Work closely with the project manager, designers, and internal teams to develop creative ideas and visuals.
• Participate in brainstorming sessions to propose event themes, challenges, and enhancements.
• Support the creative briefing process to align visuals with event concepts.

Execution & On-site Support

• Be present during setup, event execution, and teardown to ensure smooth operations.
• Handle on-site coordination, troubleshoot issues, and support overall event flow.
• Maintain professionalism and composure under pressure, especially during live events.

Administration & Reporting

• Prepare budgets and ensure adherence to financial guidelines.
• Assist in post-event reports, feedback collection, and evaluations for continuous improvement.
• Support the project team with any additional tasks related to event planning and operations.

Requirements

• 1–3 years of experience in event management, brand activation, or project coordination.
• Diploma or degree in Marketing, Communications, Events Management, or related field.
• Strong organisational skills with high attention to detail.
• Excellent communication and coordination abilities.
• Able to multitask and manage multiple projects under tight timelines.
• Proficient in Microsoft Office / Google Workspace and comfortable with basic administrative tools.
• A proactive, creative, and solution-oriented mindset.
• Willing to work evenings, weekends, or travel as needed for events.
• Team player who's eager to learn and grow in a dynamic environment
• Competitive Salary + Bonus + Quarterly Incentives
• A real opportunity to grow with your own creative team
• The chance to see your work on regional and global stages
• Positive team culture, monthly celebration, annual trip & overseas opportunities
• Career growth in a fast-moving, visionary company
• Supportive work culture and environment