Events Executive / Assistant Events Manager

The Prestige Hotel; George Town; On-site; MYR 60,000 - 90,000; Full time

Benefits offered by this job

Monthly bonuses

Insurance and medical coverage

Discounted room stay

Uniform and laundry provided

Birthday leave

Job summary

The Prestige Hotel in Malaysia is seeking an Events Executive / Assistant Events Manager to coordinate premium events from enquiry to post-event review. You will handle client enquiries, venue visits, consultations, negotiations, and bookings, ensuring detailed planning and seamless execution.

Responsibilities include preparing quotations, event plans, timelines, and setups; coordinating rehearsals and guest arrivals; supervising operations during events; and maintaining accurate records for

Qualifications

• Eye for detail and ability to provide best-fit solutions for guests.
• Strong interpersonal skills with fluency in English.
• Capable of working under pressure in a fast-paced environment.

Responsibilities

• Manage events from enquiry and planning through to completion and post-event review.
• Handle client enquiries, venue visits, consultations, negotiations, and bookings.
• Prepare quotations, proposals, agreements, and cost estimates.
• Prepare detailed event plans, timelines, floor plans, seating arrangements, setup requirements, and event schedules.
• Coordinate rehearsals, venue setup, guest arrival, and event proceedings.
• Be present during events to supervise operations and resolve issues promptly.
• Ensure events are delivered safely, within budget, and per requirements.
• Coordinate with internal departments and external stakeholders for smooth delivery.
• Maintain records of bookings, deposits, payments, and balances.
• Prepare reports on enquiries, bookings, performance, revenue, costs, and feedback.

Skills

Interpersonal skills

Attention to detail

Self-starter

Goal oriented

Education

Diploma or Bachelor’s degree in Event Management or related field

Job description

Events Executive / Assistant Events Manager

Report to Director of Sales & Marketing.

Manage events from the initial enquiry and planning stage through to completion and post-event review.

Handle client enquiries, venue visits, consultations, negotiations, and booking confirmations.

Understand each client’s requirements, budget, preferred concept, programme, and expectations.

Prepare quotations, proposals, presentations, event agreements, and cost estimates.

Prepare detailed event plans, timelines, floor plans, seating arrangements, setup requirements, and event schedules.

Coordinate rehearsals, venue setup, guest arrival, event proceedings, and dismantling activities.

Be present during events to supervise operations and resolve issues promptly.

Ensure every event is delivered safely, professionally, within budget, and according to the agreed requirements.

Coordinate closely with internal departments and external stakeholders to ensure smooth event delivery.

Maintain accurate records of bookings, deposits, payments, and outstanding balances.

Prepare regular reports on enquiries, confirmed bookings, event performance, revenue, costs, customer feedback, and operational issues.

Monitor market trends and introduce fresh ideas to improve the venue’s attractiveness and customer experience.

Conduct market and competitor research to ensure the venue remains competitive.

Ensure a consistently high standard of hospitality and guest satisfaction.

To carry out any other duties as and when require

JOB REQUIREMENT

Fresh graduates welcomed

Diploma or bachelor’s degree in Event Management, Hospitality Management, Hotel Management, Business Administration, Marketing, or a related field.

Have an eye for details and able to provide best fit solutions for guests

Possess strong interpersonal skills with fluency in English.

Self starter, goal oriented, eye for details and has an ability to drive change

Responsible, reliable and committed.

Ability to work well under pressure in a fast-paced environment.

JOB BENEFITS

A great experience in the niche market of premium Design Hotel

Monthly bonuses

Public holidays

Annual leave

Birthday leave

Duty meals and OC

Uniform and laundry provided

Insurance and medical coverage

Discounted room stay

Employee referral program