Event Executive

Tech Harvest Capital; Shah Alam; On-site; MYR 33,000 - 67,000; Full time

Job summary

Tech Harvest Capital is seeking an events-focused coordinator to support project managers in planning and executing business events in Malaysia. You will manage client inquiries, coordinate with internal teams and vendors, and ensure deliverables meet client expectations.

The role involves on-site support during events, documenting timelines and budgets, and assisting with post-event analysis to identify improvements.

Qualifications

• A diploma or degree in Event Management, Marketing, Business, or related field is advantageous.
• Proven ability to handle multiple projects simultaneously, prioritize tasks, and meet deadlines effectively.
• Must posses own transportation and be willing to travel.
• Ability to communicate efficiency to all levels of management and people.

Responsibilities

• Event Planning & Execution: Assist Project Managers with planning, coordination, and execution of business events.
• Client Management: Manage client relationships by handling inquiries, updates, and addressing concerns.
• Client Servicing Support: Support client servicing to ensure requirements are updated and deliverables meet expectations.
• Internal Coordination: Collaborate with Operation and Creative Teams and external vendors to deliver components on schedule.
• Documentation & Reporting: Prepare event documents, timelines, budgets, contracts, and schedules; provide updates.
• On-Site Support: Provide on-site assistance during events and resolve logistical issues.
• Post-Event Analysis: Collect feedback and prepare reports on successes and areas for improvement.

Skills

Event coordination

Client relationship

Event planning

On-site support

Documentation

Communication

Education

Diploma/Degree in Event Management/Marketing/Business

Job description

• Event Planning & Execution: Assist Project Managers with the planning, coordination, and execution of business events, ensuring they align with clients goals and meet deliverable standards.
• Client Management: Manage client relationships by handling inquiries, providing updates, and addressing concerns with professionalism and precision.
• Client Servicing Support: Support the Project Manager in client servicing by ensuring client requirements and requests are continually updated, and that deliverables meet or exceed client expectations.
• Internal Coordination: Collaborate with internal teams (Operation and Creative Teams) and external vendors to ensure all event components are delivered on schedule and to specification.
• Documentation & Reporting: Prepare and manage essential event documents, including project timelines, budgets, contracts, and schedules. Monitor progress and provide regular updates to the Project Manager and clients.
• On-Site Support: Offer on-site assistance during events, ensuring all logistical aspects run smoothly and resolving any issues that arise.
• Post-Event Analysis: Assist in evaluating event outcomes by collecting feedback and preparing detailed reports on successes and areas for improvement.

QUALIFICATIONS AND REQUIREMENTS

• A diploma or degree in Event Management, Marketing, Business, or related field is advantageous;
• Proven ability to handle multiple projects simultaneously, prioritize tasks, and meet deadlines effectively;
• Must posses own transportation and be willing to travel;
• Ability to communicate efficiency to all levels of management and people.