Senior Executive Assistant to Board & Group Leadership

Private Advertiser; Kuala Lumpur; On-site; MYR 60,000 - 110,000; Full time

Job summary

Private Advertiser is seeking an experienced Executive Assistant to support board-level and group management in Kuala Lumpur. You will coordinate calendars, travel, meetings, documentation, and day-to-day executive matters with discretion and professionalism.

You will liaise with banks, legal advisers, auditors, tax agents, government agencies, vendors, and other external parties, while ensuring confidential records are maintained and critical deadlines are met.

Qualifications

• Diploma or Degree in Business Administration, Management, Communications or related field.
• Experience supporting Directors, Board members or senior management.
• Strong English and Mandarin, with excellent organisation and follow-up skills.
• High level of discretion and professionalism; able to manage multiple priorities.

Responsibilities

• Manage calendars, meetings, appointments, and schedules for senior management.
• Coordinate domestic and international travel, including flights, hotels, transport, visas, itineraries.
• Prepare correspondence, presentations, meeting materials, and management documents.
• Track action items, deadlines, submissions, and follow-ups.
• Liaise with banks, legal advisers, auditors, tax agents, government agencies, vendors, external parties.
• Assist with Board and corporate administrative matters.
• Organise meetings, private dining, events, and management visits.
• Maintain confidential records and handle sensitive information with discretion.

Skills

Calendar management

Travel coordination

Documentation preparation

Stakeholder liaison

Discretion & professionalism

Education

Diploma or Degree in Business Administration, Management, Communications

Tools

Microsoft Office

Google Workspace

Job description

Private Advertiser is seeking an experienced Executive Assistant to support board-level and group management in Kuala Lumpur. You will coordinate calendars, travel, meetings, documentation, and day-to-day executive matters with discretion and professionalism.

You will liaise with banks, legal advisers, auditors, tax agents, government agencies, vendors, and other external parties, while ensuring confidential records are maintained and critical deadlines are met.