Efficient Office Coordinator: Operations & Admin

RESPUBLICA ADVISORY Sdn Bhd; Kuala Lumpur; On-site; MYR 33,000 - 60,000; Full time

Benefits offered by this job

Annual Leave

Medical and Hospitalisation Leave

EPF

SOCSO

EIS

Annual Bonus

Training Provided

5 Working Days

Company Trip

Medical Insurance

Job summary

RESPUBLICA ADVISORY Sdn Bhd is seeking an organised Office Administrator to support day-to-day operations. You will coordinate administrative tasks, manage documents, and liaise with internal teams, clients, vendors, and external parties to ensure smooth office functioning.

The ideal candidate has at least a SPM or Diploma, prior experience in office administration, and good English and Mandarin. Proficiency in Microsoft Word and Excel and the ability to multitask and meet deadlines are

Qualifications

• Education: Minimum SPM or Diploma in Business Administration, Management, or a related discipline.
• Experience: Prior experience in office administration, office coordination, administrative support, or a similar role is preferred. Fresh graduates with strong organisational and communication skills are encouraged to apply.
• Language Proficiency: Good command of written and spoken English and Mandarin.
• Technical Proficiency: Computer literate with good working knowledge of Microsoft Office, particularly Microsoft Word and Excel.
• Administrative Skills: Strong organisational and coordination skills with the ability to manage multiple administrative tasks and deadlines effectively.
• Core Competencies: High attention to detail, responsible and dependable, with good communication and interpersonal skills. Able to work independently with minimal supervision and collaborate effectively with internal and external stakeholders.

Responsibilities

• Office Administration & Coordination: Manage day-to-day office administration, correspondence, and general administrative matters to ensure smooth office operations.
• Claims & Administrative Processing: Compile, check, record, and process employee claims and supporting documents, ensuring accurate documentation and timely submission.
• Document & Records Management: Prepare, compile, print, bind, file, and maintain reports, proposals, working papers, and other company documents in an organised and systematic manner.
• Courier & External Coordination: Coordinate routine courier arrangements and delivery of documents to clients, company secretaries, vendors, and other external parties.
• Office Supplies & Procurement: Monitor inventory and manage the ordering and replenishment of stationery, pantry supplies, food, drinks, name cards, and other office essentials. Liaise with suppliers where required.
• Travel & Logistics Support: Coordinate flight ticket bookings, travel insurance, and other travel or logistics arrangements for employees and management as required.
• Facilities & Office Maintenance: Monitor the upkeep of office facilities, equipment, and common areas, and coordinate with relevant vendors for maintenance and repair matters.
• Administrative Support & Ad-hoc Projects: Provide administrative support to managers and employees and assist with company activities, meetings, logistics arrangements, and other ad-hoc assignments as required.

Skills

Office administration

Office coordination

Administrative support

Communication

Multitasking

Team collaboration

Education

Diploma in Business Administration or related

SPM or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Office

Job description

RESPUBLICA ADVISORY Sdn Bhd is seeking an organised Office Administrator to support day-to-day operations. You will coordinate administrative tasks, manage documents, and liaise with internal teams, clients, vendors, and external parties to ensure smooth office functioning.

The ideal candidate has at least a SPM or Diploma, prior experience in office administration, and good English and Mandarin. Proficiency in Microsoft Word and Excel and the ability to multitask and meet deadlines are