Dynamic Admin & Office Operations Lead

Machines Sdn Bhd; Shah Alam; On-site; MYR 27,000 - 45,000; Full time

Job summary

Machines Sdn Bhd is seeking an Administrative Assistant to ensure smooth operation of our offices and outlets in Shah Alam. You will support daily administration, handle expenses, manage vehicle paperwork, coordinate deliveries and government visits, and assist with events and equipment maintenance.

The role requires strong English and Bahasa Malaysia, with Mandarin language ability preferred for Mandarin-speaking clients.

Qualifications

• Proficient in English and Bahasa Malaysia; Mandarin fluency preferred for Mandarin-speaking clients.
• Computer literate with good communication and organizational skills.
• Fresh graduates welcome; candidates with at least 1 year of related experience have an advantage.

Responsibilities

• Provide administrative support to maintain office and outlet operations.
• Manage day-to-day office administration tasks.
• Handle and record monthly admin and general expenses (utilities, petrol, pest control).
• Take care of company vehicle paperwork, insurance, and inspections.
• Coordinate daily tasks for delivery, document submission, and government visits.
• Manage pantry supplies, stationery, and inventory.
• Source, negotiate, and process purchase orders.
• Conduct fixed asset stock checks and prepare POS equipment for outlets.
• Maintain office facilities, equipment, and cleanliness.
• Assist with work permit applications for various purposes.
• Support planning and execution of company events and activities.
• Handle routine maintenance of office lifts.
• Manage monthly sales reports.

Skills

English

Bahasa Malaysia

Mandarin (preferred)

Computer literacy

Organizational skills

Job description

Machines Sdn Bhd is seeking an Administrative Assistant to ensure smooth operation of our offices and outlets in Shah Alam. You will support daily administration, handle expenses, manage vehicle paperwork, coordinate deliveries and government visits, and assist with events and equipment maintenance.

The role requires strong English and Bahasa Malaysia, with Mandarin language ability preferred for Mandarin-speaking clients.