Dynamic Admin & HR Coordinator - On-site

Adhes packaging technology (Malaysia) sdn bhd; Klang City, Port Klang; On-site; MYR 31,000 - 51,000; Full time

Job summary

Adhes packaging technology (Malaysia) sdn bhd is seeking a proactive office administrator to support HR and admin tasks at our Pulau Indah, Selangor site. You will oversee daily operations, organize records, coordinate meetings, liaise with vendors, and assist in travel and event arrangements.

The ideal candidate holds a Diploma or Bachelor's Degree in Business Studies, HRM, Administration, Management, Psychology, Education or related fields.

Qualifications

• Diploma or Bachelor's Degree in Business Studies/Human Resource Management/Administration/Management/Psychology/Education/Teaching/Training or equivalent.
• At least 1 year of manufacturing work experience in HR and administrative (Fresh Graduates welcome).
• Excellent written and verbal communication skills in Mandarin & English, as role requires frequent communication with China team.
• Strong organizational and multitasking abilities with high attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office tools.
• Willingness to work in the office in Pulau Indah, Selangor.

Responsibilities

• Office administration.
• Oversee general office operations to ensure smooth daily functioning.
• Maintain and organize physical and digital office records, ensuring easy accessibility.
• Procure office supplies, equipment, and services as required.
• Schedule and coordinate meetings, appointments, and events, including preparing agendas and minutes.
• Prepare and coordinate reports, documentation for internal and external purposes.
• Liaise with vendors, service providers, and external stakeholders to facilitate operational needs.
• Manage travel arrangements for staff, including flights, accommodations, and transportation.
• Coordinate daily meal ordering for staff, monitor budget, record meal expenses, survey restaurant and staff preferences, and ensure timely invoice processing.
• Company's vehicle management including petrol, road tax, insurance, repairs and maintenance.
• Ensure compliance with office policies, processes, and document control protocols.
• Act as main liaison for staff accommodations, conduct regular inspections for hygiene, safety and maintenance standards.
• Coordinate with landlords, suppliers, or maintenance contractors for hostel repairs and improvements.
• Monitor occupancy, utilities usage, and hostel inventories.
• Manage foreign workers/employees dormitory arrangements, room assignments, and maintenance coordination.
• Administration support for events, trainings, and staff activities.
• Assist in coordinating HR-related tasks, including employee records and foreign workers documentation.
• Ad-hoc tasks as required.

Skills

Mandarin language

English language

Organizational skills

Multitasking

Communication skills

Education

Diploma or Bachelor's Degree in Business Studies/Human Resource Management/Administration/Management/Psychology/Education/Teaching/Training

Tools

Microsoft Office Suite

Job description

Adhes packaging technology (Malaysia) sdn bhd is seeking a proactive office administrator to support HR and admin tasks at our Pulau Indah, Selangor site. You will oversee daily operations, organize records, coordinate meetings, liaise with vendors, and assist in travel and event arrangements.

The ideal candidate holds a Diploma or Bachelor's Degree in Business Studies, HRM, Administration, Management, Psychology, Education or related fields.