Documentation Officer-Export

Pacific Inter-Link Sdn Bhd; Kuala Lumpur; On-site; MYR 40,000 - 55,000; Full time

Job summary

Pacific Inter-Link Sdn Bhd, Kuala Lumpur-based exporter, seeks an experienced Documentation Officer-Export to manage shipping docs for LC, Collections and Open Account consignments, including bulk palm oil, packed oils and FMCG.

The ideal candidate will ensure regulatory compliance, liaise with banks and surveyors, and maintain precise records while delivering timely documents to support international trade.

Qualifications

• 2–3 years of experience in export/shipping documentation.
• Strong knowledge of UCP600 and Incoterms.
• Proficiency in Microsoft Office applications.

Responsibilities

• Review Letters of Credit and request amendments when required.
• Prepare invoices, Bills of Lading, Insurance Certificates, Certificates of Origin, Packing Lists, and other export documents.
• Issue shipping instructions to suppliers, factories, and surveyors.
• Apply for relevant certificates (Health Certificate, CNCA, ECTN, etc.).
• Ensure compliance with import/export regulations of destination countries.
• Coordinate with shipping agents/liners for switch B/Ls, telex releases, and draft confirmations.
• Handle legalization of documents and arrange payments with Treasury.
• Liaise with banks for incoming bills and manage collections.
• Maintain accurate documentation records and reports.

Skills

Export documentation

UCP600

Incoterms

MS Office applications

English communication

Independent work

Analytical skills

Education

Bachelor’s Degree / PG Diploma / Professional Qualification

Tools

Microsoft Office

Job description

Location: Vista Tower, The Intermark, Jalan Tun Razak, Kuala Lumpur.

About the Role

We are seeking an experienced Documentation Officer-Export to join our team. The successful candidate will be responsible for preparing and managing shipping documentation for exports, ensuring compliance with international trade regulations and banking requirements. This role covers shipments under Letters of Credit (L/C), Collections, and Open Account, particularly for Bulk Palm Oil, Packed Oil & Fats, Raw Materials, and FMCG products.

Key Responsibilities

Review Letters of Credit and request amendments when required.

Prepare invoices, Bills of Lading, Insurance Certificates, Certificates of Origin, Packing Lists, and other export documents.

Issue shipping instructions to suppliers, factories, and surveyors.

Apply for relevant certificates (Health Certificate, CNCA, ECTN, etc.).

Ensure compliance with import/export regulations of destination countries.

Coordinate with shipping agents/liners for switch B/Ls, telex releases, and draft confirmations.

Handle legalization of documents and arrange payments with Treasury.

Liaise with banks for incoming bills and manage collections.

Maintain accurate documentation records and reports.

Qualifications & Experience

Bachelor’s Degree, Post Graduate Diploma, or Professional Qualification.

2–3 years of working experience in export/shipping documentation.

Strong knowledge of UCP600 and Incoterms.

Proficiency in Microsoft Office applications.

Excellent communication skills with good command of English.

Ability to work independently, under pressure, and meet deadlines.

Team player with strong initiative and analytical skills.

Why Join Us?

Be part of a growing international trading team.

Exposure to global export markets.

Dynamic and supportive work environment.

Pacific Inter-Link Sdn Bhd (PIL) founded in 1988, specializing in palm oil, consumer goods, and global trade. It exports to over 70 countries, supplying edible oils, fats, soaps, detergents, and dairy products while ensuring efficient logistics. As a member of the RSPO, PIL is committed to ethical sourcing and environmental sustainability. In December 2024, it set a record by shipping 70,000 metric tons of palm oil, reinforcing its position as a global industry leader.