Documentation Officer-Export

Pacific Inter-Link; Kuala Lumpur; On-site; MYR 48,000 - 72,000; Full time

Job summary

Pacific Inter-Link in Malaysia is seeking a Documentation Officer-Export to manage export documentation across LC, collections and open account shipments, focusing on Palm Oil, Packed Oil & Fats, Raw Materials, and FMCG.

The role requires preparing invoices, Bills of Lading, Certificates of Origin, packing lists, and coordinating with banks and surveyors to ensure regulatory compliance and timely shipments. You will work independently with strong attention to detail.

Qualifications

• Bachelor's degree or equivalent in logistics, export, or related field.
• 2-3 years of experience in export/shipping documentation.
• Strong knowledge of UCP600 and Incoterms.
• Proficient in Microsoft Office and English communication.

Responsibilities

• Review LC terms and request amendments when required.
• Prepare export documents including invoices, Bills of Lading, Certificates of Origin, and packing lists.
• Issue shipping instructions to suppliers and surveyors.
• Coordinate with banks for LC, collections, and open account shipments.
• Ensure compliance with destination country regulations.
• Maintain accurate records and reports.

Skills

Communication

English proficiency

Teamwork

Education

Bachelor's Degree or higher

Tools

Microsoft Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Location: Vista Tower, The Intermark, Jalan Tun Razak, Kuala Lumpur.

Documentation Officer-Export

Location: Vista Tower, The Intermark, Jalan Tun Razak, Kuala Lumpur.

About the Role

We are seeking an experienced Documentation Officer-Export to join our team. The successful candidate will be responsible for preparing and managing shipping documentation for exports, ensuring compliance with international trade regulations and banking requirements. This role covers shipments under Letters of Credit (L/C), Collections, and Open Account, particularly for Bulk Palm Oil, Packed Oil & Fats, Raw Materials, and FMCG products.

Key Responsibilities

• Review Letters of Credit and request amendments when required.
• Prepare invoices, Bills of Lading, Insurance Certificates, Certificates of Origin, Packing Lists, and other export documents.
• Issue shipping instructions to suppliers, factories, and surveyors.
• Apply for relevant certificates (Health Certificate, CNCA, ECTN, etc.).
• Ensure compliance with import/export regulations of destination countries.
• Coordinate with shipping agents/liners for switch B/Ls, telex releases, and draft confirmations.
• Handle legalization of documents and arrange payments with Treasury.
• Liaise with banks for incoming bills and manage collections.
• Maintain accurate documentation records and reports.

Qualifications & Experience

• Bachelor's Degree, Post Graduate Diploma, or Professional Qualification.
• 2-3 years of working experience in export/shipping documentation.
• Strong knowledge of UCP600 and Incoterms.
• Proficiency in Microsoft Office applications.
• Excellent communication skills with good command of English.
• Ability to work independently, under pressure, and meet deadlines.
• Team player with strong initiative and analytical skills.

Why Join Us?

• Be part of a growing international trading team.
• Exposure to global export markets.
• Dynamic and supportive work environment.