Documentation Officer (Engineering)

Eastfound Malaysia Sdn.Bhd; Pontian; On-site; MYR 48,000 - 72,000; Full time

Job summary

Eastfound Malaysia Sdn Bhd in Pontian, Johor, Malaysia, is seeking an Assistant Engineer (Documentation Support) to join the Equipment Department. The role supports maintenance planning, repairs coordination, and spare parts procurement, ensuring accurate documentation and smooth operations.

You will verify part details, manage codes for new items, liaise with China and Malaysia teams, organize technical records, monitor stock levels, and handle ad-hoc tasks.

Qualifications

• Diploma or higher in Mechanical Engineering or Electrical Engineering.
• 1–2 years of experience in Mechanical Engineering, fresh graduates welcome.
• Strong communication, coordination and problem-solving skills.
• Proficiency in MS Office, especially Excel.
• Familiarity with OA and ERP systems is preferred.
• Ability to organize documents and file records efficiently.

Responsibilities

• Verify details with related departments and submit PR for spare parts and assemblies.
• Handle the application for codes for new inventory items.
• Coordinate with Procurement and Logistics (Malaysia/China) for purchasing matters.
• Organize and archive technical documents and records for the Equipment Department.
• Periodically audit and report stock levels of spare parts and inventory.
• Perform other ad-hoc tasks assigned by superiors.

Skills

Communication skills

Coordination

Problem-solving

MS Office / Excel

OA systems familiarity

ERP systems familiarity

Documentation & filing

Education

Diploma in Mechanical Engineering

Diploma in Electrical Engineering

Tools

OA systems

ERP systems

Job description

Job Title: Assistant Engineer (Documentation Support)
Company: Eastfound Malaysia Sdn Bhd
Location: LOT 3972, Mukim Jeram Batu, 81500 Pekan Nanas, Pontian, Johor, Malaysia
Department: Equipment Department
Reports to: Equipment Manager
Employment Type: Full-time

About Eastfound Malaysia Sdn Bhd

Founded in 1999, Eastfound Group has evolved into a leading high-tech enterprise specializing in the research, development, production, and sales of logistics and storage solutions. Our diverse range of products includes Wire Decking, Pallet Racking Accessories, Intermediate Bulk Containers, Wire Containers, Roll Cages, Conveyor Rollers, Modular Conveyor Units, and Fixed Photovoltaic Mounting Structures. These products are vital to industries such as supermarkets, logistics, agriculture, and more. With 90% of our output exported globally to regions like North America, Europe, and Japan, we are committed to quality, sustainability, and reducing our carbon footprint while adhering to international standards like ISO9001 and EU ROHS.

Job Summary

This position is primarily responsible for supporting the development and execution of equipment maintenance plans, coordinating daily repairs, and managing spare parts procurement. Strong organizational, communication, and drafting skills are essential to ensure efficient and reliable equipment operations.

Job Description

• Verify details (such as items names and codes) with related departments and submit Purchasing Request (PR) for equipment spare parts, wear parts, and various assemblies;
• Handle the application for codes for new inventory items;
• Coordinate with the Procurement and Logistics/Freight departments of China(head-quater) or Malaysia regarding equipment purchasing matters;
• Organize and archive technical documents, records, and other relevant paperworks for the Equipment Department;
• Periodically audit and report on the stock levels of equipment spare parts and related inventory;
• Perform other ad-hoc tasks assigned by superior;

Requirements

• Diploma or higher in Mechanical Engineering, Electrical Engineering, or a related field;
• Preferably 1–2 years of experience in Mechanical Engineering, but fresh graduates are also welcome to apply;
• Strong communication, coordination, and problem-solving skills;
• Basic knowledge of mechanical equipment and components;
• Proficiency in office software (e.g., MS Office, Excel);
• familiarity with OA and ERP systems is preferred;
• Competence in document organization and filing;
• Ability to handle pressure and work independently in a fast-paced environment.