Documentation & Admin Executive

7 Star (MM2H) Sdn Bhd; Kuala Lumpur; On-site; MYR 36,000 - 60,000; Full time

Job summary

7 Star (MM2H) Sdn Bhd in Kuala Lumpur is seeking a Documentation & Admin Executive to join our Records Management & Document Control team. You will maintain organised, accessible records and provide essential administrative support to various departments.

The role requires meticulous attention to detail, strong computing skills with MS Office, and the ability to work independently while collaborating across teams.

Qualifications

• Proven experience in records management, document control or a related administrative role.
• Excellent organisational and time management skills with accuracy in documentation.
• Strong written and verbal communication, and ability to liaise with stakeholders.
• Familiarity with Malaysian business practices and regulatory requirements is advantageous.

Responsibilities

• Maintain filing systems (physical and digital) and ensure retrievability.
• Process, categorize and store documents per protocols and compliance.
• Prepare administrative documents including reports and correspondence.
• Ensure accurate data entry and maintain databases.
• Support multiple departments with scheduling and office coordination.

Skills

Records management

Document control

Time management

MS Office

Data entry

Communication

Independent work

Team collaboration

Discretion

Regulatory awareness

Job description

About us

7 Star (MM2H) Sdn Bhd is a forward-thinking company dedicated to providing comprehensive support and services to our clients. We pride ourselves on maintaining the highest standards of professionalism, organisation and efficiency in all our operations. Our team is committed to delivering excellence through meticulous attention to detail and a collaborative work environment that values each team member's contribution.

About the role

We are seeking a detail-oriented and organised Documentation & Admin Executive to join our team in Kuala Lumpur on a full-time basis. This is a strategic position within our Records Management & Document Control function, where you will play a vital role in ensuring all documentation and administrative processes run smoothly. You will be responsible for maintaining organised, accurate and accessible records whilst providing essential administrative support to various departments. This role is fundamental to our operational efficiency and compliance with documentation standards.

Key responsibilities

• Managing and maintaining comprehensive filing systems, both physical and digital, ensuring all documents are properly organised, catalogued and easily retrievable
• Processing, categorising and storing documents according to established protocols and compliance requirements
• Preparing and managing administrative documentation including reports, correspondence, and records
• Ensuring accurate data entry and maintenance of databases and record management systems
• Implementing and adhering to document retention and disposal policies
• Providing administrative support to various departments, including scheduling, coordination and general office management
• Assisting with the organisation and coordination of meetings, events and administrative functions
• Liaising with internal and external stakeholders regarding documentation requests and administrative matters
• Monitoring and maintaining compliance with documentation standards and regulatory requirements
• Identifying opportunities for process improvement and enhanced efficiency in records management and administrative procedures

What we're looking for

• Proven experience in records management, document control or a related administrative role within a professional setting
• Excellent organisational and time management skills with the ability to prioritise multiple tasks effectively
• Strong attention to detail and commitment to maintaining accuracy in all documentation and data entry
• Proficiency in document management systems and standard office software including Microsoft Office Suite
• Knowledge of records management best practices, filing systems and compliance standards
• Excellent written and verbal communication skills with the ability to correspond professionally with various stakeholders
• Demonstrated ability to work independently whilst collaborating effectively within a team environment
• Discretion and reliability when handling confidential and sensitive documentation
• Problem-solving mindset with the ability to identify inefficiencies and suggest improvements
• Familiarity with Malaysian business practices and regulatory requirements is advantageous
• Knowledge in additional language will be advantage

What we offer

At 7 Star (MM2H) Sdn Bhd, we value our employees and are committed to providing a supportive and professional work environment. We offer competitive remuneration commensurate with experience and qualifications. Our workplace culture emphasises collaboration, continuous learning and career development. We provide opportunities for professional growth and skill enhancement through training and mentoring. We maintain a respectful, inclusive workplace where your contributions are recognised and valued. We are committed to creating a work-life balance that allows our team members to thrive both professionally and personally. If you require any adjustments or support during the recruitment process, we welcome you to discuss this with us.