Document Controller: Substation Drawings & Records

GRID VISION T&D SDN. BHD.; Kajang; On-site; MYR 39,000 - 56,000; Full time

Job summary

GRID VISION T&D SDN. BHD. is seeking an organized Document Controller to maintain and control project drawings and documents. You will manage revisions, transmittals, and archiving, ensuring accurate filing and on-time distribution to engineers and teams.

The role requires attention to detail, strong Excel/Word skills, and familiarity with Adobe Acrobat for PDF handling. Collaboration with Design Engineers and multiple departments is essential for project success.

Qualifications

• Minimum SPM, Certificate, Diploma, qualification in any field.
• Good filing, organization and record-keeping skills.
• Able to manage multiple documents, revisions and deadlines.
• Good communication and follow-up skills.
• Good working knowledge of Microsoft Excel and Word.
• Familiarity with Adobe Acrobat/ PDF document handling.

Responsibilities

• Maintain and update Drawing Register and Document Register.
• Control document numbers, revisions, dates and document status.
• Prepare and maintain drawing/document transmittals.
• Coordinate drawing/document submissions as instructed by Design Engineers.
• Track submission, review and approval status, including pending and overdue documents.
• Ensure superseded/obsolete drawings are properly identified and archived.
• Maintain proper softcopy and hardcopy filing and document distribution records.
• Perform administrative checks for document completeness, naming, revision and submission requirements.
• Follow up with Design Engineers and relevant departments on outstanding documents.
• Prepare document status reports when required.

Skills

Attention to detail

Documentation management

Communication

Education

SPM/Certificate/Diploma

Tools

Adobe Acrobat

Microsoft Excel

Microsoft Word

Job description

GRID VISION T&D SDN. BHD. is seeking an organized Document Controller to maintain and control project drawings and documents. You will manage revisions, transmittals, and archiving, ensuring accurate filing and on-time distribution to engineers and teams.

The role requires attention to detail, strong Excel/Word skills, and familiarity with Adobe Acrobat for PDF handling. Collaboration with Design Engineers and multiple departments is essential for project success.