Engineering Document Controller: Precision in Drawings & Records

GREENIBS CONSULT SDN. BHD.; Bandar Baru Bangi; On-site; MYR 36,000 - 60,000; Full time

Benefits offered by this job

Competitive salary

EPF/SOCSO & EIS

Professional training

Career development opportunities

Collaborative environment

Job summary

GREENIBS CONSULT SDN. BHD. is seeking a proactive Document Controller to manage engineering drawings, technical submissions, and project records. You will maintain document registers, control revisions, and ensure timely distribution to clients and internal teams.

The role requires a diploma or bachelor's degree, at least 2 years in document control, strong MS Office skills, and EDMS experience. You will support project managers while maintaining compliance with QMS and ISO 9001 practices.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Office Management, Information Management, Construction Management or a related discipline.
• Minimum 2 years of relevant working experience in document control, project administration, or office administration.
• Experience with engineering drawings, technical documents, drawing registers, revision control, and document transmittals preferred.
• Proficient in Microsoft Office applications (Excel, Word, Outlook).
• Knowledge of Quality Management System (QMS) documentation practices is a plus.

Responsibilities

• Manage and maintain all project documentation including engineering drawings, technical submissions, reports, specifications, calculations, and correspondence.
• Control issuance, receipt, revision, and distribution of project documents to clients, consultants, contractors, and internal teams.
• Maintain document registers, drawing registers, transmittals, and tracking logs.
• Ensure only latest approved revisions are in circulation and prevent obsolete versions.
• Coordinate submissions to clients and authorities, ensuring compliance with schedules.
• Monitor review status, approvals, comments, and outstanding submissions; follow up as needed.
• Archive completed documentation electronically and in hardcopy per procedures.
• Support Project Managers and Engineers in document preparation and filing.
• Ensure compliance with QMS and document control procedures.
• Liaise with clients, consultants, contractors, and internal departments on document control matters.

Skills

MS Office

Excel

Attention to detail

Organization

Time management

Communication skills

Independent

Education

Diploma or Bachelor's Degree in a relevant discipline

Tools

EDMS

Job description

GREENIBS CONSULT SDN. BHD. is seeking a proactive Document Controller to manage engineering drawings, technical submissions, and project records. You will maintain document registers, control revisions, and ensure timely distribution to clients and internal teams.

The role requires a diploma or bachelor's degree, at least 2 years in document control, strong MS Office skills, and EDMS experience. You will support project managers while maintaining compliance with QMS and ISO 9001 practices.