Document Controller-Mandarin | Experience in project documentation as Document Controller | Perm Role | RM6k-RM8K (4 pax)

Executive Search Staffing Firm; Selangor; On-site; MYR 50,000 - 89,000; Full time

Job summary

Executive Search Staffing Firm in Banting, Selangor is seeking a Document Controller (Senior & Junior) to lead a team handling project documentation across departments, contractors, consultants and government bodies. The role requires a Diploma/Degree in a related field, 2–4 years of experience, and proficiency in MS Office; AutoCAD is a plus.

On-site, full-time with standard hours. Responsibilities include maintaining document registers, ensuring timely submissions, and supporting project

Qualifications

• Familiar with basic methods of archiving and document administration.
• Proficient in MS Office; AutoCAD is an added advantage.
• Experience in project documentation and inspection management.

Responsibilities

• Lead a team of Document Controllers to manage project documentation across the projects department, contractors, consultants, and government bodies.
• Ensure all project documents are checked and submitted on time prior to submission due dates.
• Ensure controlled copies of the latest approved documents and drawings are distributed to staff and third parties as applicable.
• Generate and submit emails and reminder letters to ensure smooth communication with third parties.
• Attend meetings, write, and follow up on meeting minutes.

Skills

MS Office

AutoCAD

Documentation management

Education

Diploma/Degree in related field

Job description

Job Title: Document Controller (Senior & Junior) – Data Center Engineering Project

Location: Banting, Selangor

Job Type: Full-time

About the Company:

We are a leading Data Center Engineering Company currently expanding our project team in Banting, Selangor. We are looking to fill two Document Controller positions to support our growing project documentation and compliance needs.

Working Hours:

• Monday – Friday: 9:00am – 6:00pm
• Saturday: 9:00am – 1:00pm

Salary Range:

• Senior Document Controller: RM 6,500 – RM 8,000
• Document Controller: RM 4,500 – RM 6,000

Role Overview:

You will lead a team of Document Controllers and oversee the full spectrum of project documentation between the projects department, contractors, consultants, and government bodies.

Key Responsibilities:

• Oversee a team of Document Controllers to ensure all records and files are properly managed across the projects department, contractors, consultants, and government parties.
• Ensure all project documents are checked and submitted on time prior to submission due dates.
• Ensure controlled copies of the latest approved documents and drawings are distributed to appropriate staff and third parties as applicable.
• Generate and submit emails and reminder letters to ensure smooth communication with third parties.
• Maintain and update project document registers (RFIs, submittals, change orders, specs) ensuring strict version and revision control.
• Prepare, organize, and maintain records of engineering meetings, facilitating smooth information exchange between internal teams and external stakeholders (clients, contractors, consultants).
• Analyze engineering document workflows and propose improvement measures to boost efficiency and quality.
• Support project audits, quality inspections, and the compilation of project close-out and handover documentation.

Requirements:

• Diploma/Degree in any related field.
• Minimum 4 years of experience in project documentation as a Document Controller.
• Familiar with basic methods of archiving and document administration.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Proficiency in AutoCAD software is an added advantage.
• Experience in project documentation and inspection management.
• Language ability: Mandarin, English, and Malay.

Role Overview:

You will be responsible for recording, filing, and managing project documentation to ensure timely submission and smooth communication between all parties.

Key Responsibilities:

• Record and file all documentation between the projects department, contractors, consultants, and government bodies.
• Ensure all project documents are checked and submitted on time prior to submission due dates.
• Ensure controlled copies of the latest approved documents and drawings are distributed to appropriate staff and third parties as applicable.
• Generate and submit emails and reminder letters to ensure smooth communication with third parties.
• Attend meetings, write, and follow up on meeting minutes.
• Perform any other duties as assigned by the superior.

Requirements:

• Diploma/Degree in any related field.
• Minimum 2 years of experience in project documentation as Document controller
• Familiar with basic methods of archiving and document administration.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Proficiency in AutoCAD software is an added advantage.
• Experience in project documentation and inspection management.
• Language ability: Mandarin, English, and Malay.