Document Controller cum Admin

Pico Play Sdn Bhd; Petaling Jaya; On-site; MYR 47,000 - 69,000; Full time

Job summary

Pico Play Sdn Bhd is seeking an experienced Document Controller to implement and manage the project’s document control system. You will handle downloading, scanning, categorizing, uploading and registering all project documentation, while maintaining a comprehensive registry and ensuring quality/formatting per guidelines.

You will also train team members, liaise with internal/external personnel, and support digital filing across Google Drive, OneDrive, Procore and Teams in a fast-paced

Qualifications

• Diploma or Degree in Architecture or related field.
• At least 5 years of experience as document controller in architectural/construction industry.
• Proficient with architectural software: AutoCAD, Revit, BIM 360, Navisworks, Aconex.

Responsibilities

• Implement and maintain document control processes for the project.
• Handle downloading, digesting, scanning, categorizing, uploading and registration of all docs.
• Create, monitor and maintain registry of all project documentation.
• Verify quality and formatting per established procedures and guidelines.
• Provide training and support on the document control system.

Skills

Communication skills

Education

Architecture related degree

Tools

AutoCAD

Revit

BIM 360

Navisworks

Aconex

Procore

Teams

Job description

To implement the document control processes that have been established for the project

To carry out processes such as downloading, digesting, scanning, categorizing, uploading and registration for all incoming and outgoing documentation for the project.

To create, monitor and maintain registry of all documentation related to the project

To check, verify and confirm the quality and formatting of all documentation are adhere to the established procedures and guidelines required for the project.

To provide assistance and support in ensuring the awareness of the document control system to all parties involved with the project

To liaise with all relevant internal and external personnel to ensure the process flow for all incoming and outgoing documentation are in line with the established procedures and processes for the project.

To assist team DC conduct training and lead the operation of the document control system.

To comply and adhere to all matters pertaining to Quality, Safety & Health and Environment related to the job scope and workplace as required by the Company.

Any other duties that will be assigned from time to time by the Management.

The Person:

Diploma or Degree in Architecture or related field or its equivalent,

At least 5 years of experience working as document controller in architectural and construction industry

Experience or high familiarity with architectural design software such as AutoCAD (including x-ref management), Revit, various 3D software formats, Adobe file formats and Microsoft Office

High Familiarity with Revit file typologies, ACC, BIM 360 and Navisworks document control

High Familiarity with Aconex document control system

Excellent written and oral communications skills in English

Experience in organising digital filing systems in various platforms such as Google drive, One drive, Procore and Teams

Able to lead, establish, develop and improve existing internal document control system

Proactive in document control follow ups with the team.

Able to troubleshoot file linking issues due to document control needs.

Able to work in a challenging and fast pace environment

What can I earn as a Document Controller