Document Controller

Woh Hup Group; Gelang Patah; On-site; MYR 25,000 - 35,000; Full time

Job summary

Woh Hup Group is seeking a diligent Document Controller to join our team in Malaysia. You will manage project documentation, ensure proper filing, distribution, and compliance with company procedures and project requirements.

Responsibilities include filing system optimization, coordinating with external stakeholders, preparing contract paperwork, and conducting regular document reviews and RFIs for civil and construction activities on site. Strong organizational skills are essential.

Qualifications

• Diploma in Civil Engineering or related discipline.
• 1–3 years of experience in the construction industry.
• Technical background or knowledge of construction.
• Ability to read and understand construction drawings.
• Good interpersonal and communication skills.
• Strong organisational skills with attention to detail.
• Able to work effectively in a fast-paced construction site environment.

Responsibilities

• Create and maintain an organised filing system to support efficient document management.
• Send and receive documents from external stakeholders and ensure proper document distribution.
• Prepare and edit paperwork related to contract agreements.
• Ensure all documentation activities comply with legal and company requirements.
• Conduct regular document reviews and audits to ensure all records are accurate and up to date.
• Prepare RFIs for civil and construction activities daily.
• Liaise with the QPS team on-site to coordinate documentation and inspection requirements.
• Ensure proper document archiving and retrieval for project reference.

Skills

Reading drawings

Interpersonal skills

Communication skills

Organisational skills

Attention to detail

Education

Diploma in Civil Engineering or related discipline

Job description

We Are Hiring | Document Controller

We are looking for a Document Controller to join our team.

The Document Controller is responsible for managing and maintaining project documentation, ensuring proper document filing, distribution, and compliance with company procedures and project requirements.

Roles & Responsibilities

• Create and maintain an organised filing system to support efficient document management.
• Send and receive documents from external stakeholders and ensure proper document distribution.
• Prepare and edit paperwork related to contract agreements.
• Ensure all documentation activities comply with legal and company requirements.
• Conduct regular document reviews and audits to ensure all records are accurate and up to date.
• Prepare Requests for Inspection (RFI) for civil and construction activities on a daily basis.
• Liaise with the QPS team on-site to coordinate documentation and inspection requirements.
• Ensure proper document archiving and retrieval for project reference.

Skills & Requirements

• Education: Diploma in Civil Engineering or a related discipline.
• Experience: 1–3 years of experience in the construction industry.
• Possess a technical background or knowledge of construction.
• Ability to read and understand construction drawings.
• Good interpersonal and communication skills.
• Strong organisational skills with attention to detail.
• Able to work effectively in a fast-paced construction site environment.

Please note that only shortlisted candidates will be contacted regarding the next stage of the recruitment process.