Document Controller

FOUNDER ENERGY SDN BHD; Klang City; On-site; MYR 28,000 - 50,000; Full time

Job summary

FOUNDER ENERGY SDN BHD in Malaysia seeks a Document Controller to oversee and coordinate document and contract workflows, ensuring all documentation meets contractual standards and aligns with project requirements. Responsibilities include maintaining and updating project documentation for clients and subcontractors, ensuring proper filing, and liaising with the Project Team to meet client deadlines.

The role supports preparing records on delays, issuing letters to clients and subcontractors,

Qualifications

• Diploma in Business or relevant field.
• 1-2 years of relevant work experience.
• Strong organizational skills and proactive attitude.

Responsibilities

• Maintain and update project documentation (drawings, material approvals, correspondences).
• Ensure proper filing of documents (hardcopy and softcopy) for easy retrieval.
• Liaise with Project Team to ensure client requirements are met and deadlines are respected.
• Assist in preparing records/reports on delays by clients and subcontractors.
• Assist in preparing, liaising, and issuing letters to clients/subcontractors per contract guidelines.

Skills

Strong organizational skills

Proactive

Documentation management

Education

Diploma in Business or relevant field

Job description

The Document Controller is responsible for overseeing and coordinating document and contract workflows, ensuring all documentation meets contractual standards and aligns with project requirements.

Job Descriptions:

Maintain and update project documentation (e.g., drawings, material approvals, correspondences) for clients and subcontractors.

Ensure proper filing of documents (both hardcopy and softcopy) to facilitate easy retrieval within and across departments.

Liaise with the Project Team and relevant departments to ensure client requirements are met (e.g., responding to client queries within given deadlines).

Assist in preparing records/reports on delays by clients and subcontractors in responding to project requirements (e.g., drawings, material approvals).

Assist in preparing, liaising, and issuing letters to clients/subcontractors while adhering to contractual guidelines (e.g., variations orders, delays).

Requirements:

Diploma in Business or any relevant field of study.

1-2 years of relevant work experience.

Strong organizational skills.

Responsible and proactive in completing tasks.