Document Controller (Construction)

RSM BUILDERS SDN. BHD.; Kuala Lumpur; On-site; MYR 67,000 - 100,000; Full time

Job summary

RSM BUILDERS SDN. BHD. is seeking an experienced Document Controller to manage project documentation throughout the construction lifecycle.

You will set up and maintain the document control system, track submissions, manage the DMS/CDE, and ensure latest revisions are available for construction.

Coordinate with consultants, engineers, subcontractors and project teams, prepare transmittals and periodic reports, and support project close-out documentation.

Qualifications

• Diploma or degree in a related field.
• Experience in document control within construction, engineering, or infrastructure projects.
• Familiarity with construction documentation and processes.

Responsibilities

• Set up and maintain the project document control system, including folder structures and filing systems.
• Manage the DMS/CDE and hard-copy project records where required.
• Receive, register, distribute, and track incoming and outgoing project documents and minutes.
• Ensure latest approved revisions of drawings and documents are available for construction.
• Maintain registers for RFIs, TQs, site instructions, NCRs, and other technical docs.
• Coordinate document flow between consultants, architects, engineers, subcontractors, suppliers and project teams.
• Prepare transmittals, registers, submission logs and periodic reports.
• Follow up on outstanding submissions, approvals and overdue responses.

Skills

Document control

Coordination

Attention to detail

Communication

Follow-up

Deadline management

Education

Diploma/Degree in Business Administration

Engineering

Construction Management

Tools

DMS/CDE platforms

Microsoft Office

BIM/CDE platforms

Job description

We are seeking an experienced Document Controller to manage and maintain project documentation throughout the construction lifecycle. The successful candidate will be responsible for document control, submission tracking, technical documentation, reporting, compliance, and project close-out documentation.

Key responsibilities

Set up and maintain the project document control system, including folder structures, document numbering, registers, and filing systems.

Manage the Document Management System (DMS), Common Data Environment (CDE), and hard-copy project records where required.

Receive, register, distribute, and track incoming and outgoing project documents, including drawings, specifications, contracts, correspondence, and meeting minutes.

Ensure the latest approved revisions of drawings and documents are available for construction and properly control superseded documents.

Manage and track technical submissions, including shop drawings, Material Approval Requests (MAR), method statements, samples, and product data.

Maintain registers for RFIs, Technical Queries (TQ), Site Instructions, NCRs, inspection requests, ITPs, test certificates, and other technical documentation.

Track Variation Orders (VO), Extension of Time (EOT) submissions, and related contractual correspondence.

Coordinate document flow between consultants, architects, engineers, subcontractors, suppliers, and project teams.

Prepare transmittals, document registers, submission logs, and periodic document control reports.

Follow up on outstanding submissions, approvals, and overdue responses, and monitor document turnaround times.

About you

Diploma/Degree in Business Administration, Engineering, Construction Management, or a related field.

Minimum experience in document control, preferably within construction, engineering, or infrastructure projects.

Familiarity with construction documentation and processes.

Experience with DMS/CDE platforms and Microsoft Office.

Good document management, coordination, and follow-up skills.

Strong attention to detail and ability to manage multiple documents and deadlines.

Good communication skills and ability to coordinate with consultants, contractors, subcontractors, and project teams.

Experience with BIM/CDE platforms.

Familiarity with ISO 9001 and project document control procedures.

Experience in handling construction project handover and close-out documentation.