Document Controller

Airswift; Malaysia; On-site; MYR 42,000 - 60,000; Full time

Job summary

Airswift is seeking a detail-oriented Document Controller to manage project documents, records, and correspondence for dynamic engineering projects in Malaysia. You will support project teams, track progress, and ensure accurate, accessible documentation across the project lifecycle.

Ideal candidates have a diploma or degree in a related field, strong organizational skills, proficiency with MS Office and DMS, and excellent communication.

Qualifications

• Diploma or Degree in Business, Engineering, Project Management, or a related discipline.
• Experience in document control, project coordination, or a similar role.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Proficiency in Microsoft Office applications and document management systems.
• Good attention to detail and commitment to maintaining data accuracy.
• Strong communication and interpersonal skills.
• Ability to work independently and collaboratively within a project environment.
• Experience supporting technical, engineering, construction, infrastructure, or industrial projects is advantageous.

Responsibilities

• Manage and maintain project documents, records, and correspondence in an organized manner.
• Ensure documentation is accurate, current, and accessible to relevant stakeholders.
• Support project teams with administrative and coordination activities throughout the project lifecycle.
• Schedule meetings, prepare agendas, and document meeting outcomes.
• Track project progress and assist in preparing status reports and project updates.
• Monitor document workflows, submissions, and approvals to ensure timely completion.
• Maintain project trackers, registers, and databases.
• Assist with budget tracking, invoicing, and other project-related administrative activities.
• Support risk, issue, and action item tracking to facilitate project execution.
• Liaise with internal teams, clients, vendors, and other stakeholders as required.
• Perform other project coordination and documentation duties as assigned.

Skills

Organizational skills

Time management

MS Office proficiency

Document management systems

Communication skills

Team collaboration

Independent worker

Education

Diploma/degree in Business or Engineering or PM

Tools

Microsoft Office Suite

Document Management System (DMS)

Job description

Overview

The Document Controller is responsible for maintaining project documentation, coordinating administrative activities, and supporting project teams to ensure smooth project execution. The role involves managing records, tracking project progress, and facilitating communication among stakeholders.

Key Responsibilities

• Manage and maintain project documents, records, and correspondence in an organized manner.
• Ensure documentation is accurate, current, and accessible to relevant stakeholders.
• Support project teams with administrative and coordination activities throughout the project lifecycle.
• Schedule meetings, prepare agendas, and document meeting outcomes.
• Track project progress and assist in preparing status reports and project updates.
• Monitor document workflows, submissions, and approvals to ensure timely completion.
• Maintain project trackers, registers, and databases.
• Assist with budget tracking, invoicing, and other project-related administrative activities.
• Support risk, issue, and action item tracking to facilitate project execution.
• Liaise with internal teams, clients, vendors, and other stakeholders as required.
• Perform other project coordination and documentation duties as assigned.

Requirements

• Diploma or Degree in Business, Engineering, Project Management, or a related discipline.
• Experience in document control, project coordination, project administration, or a similar role.
• Strong organizational and time management skills with the ability to manage multiple priorities.
• Proficiency in Microsoft Office applications and document management systems.
• Good attention to detail and commitment to maintaining data accuracy.
• Strong communication and interpersonal skills.
• Ability to work independently and collaboratively within a project environment.
• Experience supporting technical, engineering, construction, infrastructure, or industrial projects is advantageous.
• Ability to handle confidential information professionally.