Document Controller

Ditrolic Energy; Seri Manjung; On-site; MYR 40,000 - 60,000; Full time

Job summary

Ditrolic Energy, a renewable energy infrastructure company headquartered in Malaysia, is seeking a Document Controller for a 12‑month contract. You will manage controlled documents, ensure ISO 9001:2015 compliance, and support audits across departments including HR, marketing and construction.

The role requires a bachelor degree, 2+ years’ experience in document control, and excellent English communication.

Qualifications

• Bachelor degree in any field.
• Preferably from construction background with ISO 9001:2015 certification.
• Minimum 2+ years of experience as document controller.
• English business fluent.
• Excellent team player with strong communicational skills.
• Strong assertiveness and drive for efficiency.

Responsibilities

• Manage and control the access, update and distribution of controlled documented information.
• Ensure information is available, up to date and adequately protected.
• Maintain evidence of activities performed for audits.
• Assure ongoing compliance with ISO requirements.
• Coordinate delivery and submission/handover of documents to/from customer or subcontractor.
• Operate and maintain database administration for document control.
• Input document data into standard registers, ensure accuracy.
• Generate document control transmittal reports as required.
• Work with documents across departments including HR, marketing and construction.
• Follow up with client via official email on documentation status and approvals.

Skills

Document control

English (Business fluent)

Team player

Education

Bachelor degree

Job description

Company Overview

Headquartered in Malaysia and established in 2009, Ditrolic Energy is a renewable energy infrastructure company backed by one of the world’s largest global fund managers. The company operates across the Asia‑Pacific region, with offices in Singapore, Philippines, Indonesia, China and Bangladesh and brings extensive experience in developing and delivering clean energy projects across multiple markets.

Ditrolic Energy offers integrated solutions spanning solar PV, wind, energy storage and energy management, supported by comprehensive end‑to‑end EPC capabilities. Through its projects, the company partners with organisations to optimise energy usage and advance their transition towards net zero‑carbon targets.

Job Responsibilities

• Manage and control the access, update and distribution of controlled documented information to ensure they are available, up to date and adequately protected.
• Manage and retain all requirement of documented information as part of evidence of activities performed as internal and external audit.
• Assure ongoing compliance with ISO requirements.
• Support to maintain (document tracking, library / document placement, binding, copy) the availability of the documents for departmental office activities.
• Support to coordinate the delivery and submission / handover document to / from customer / subcontractor.
• Support to prepare, operate and maintain the database administration for document control.
• Inputting document data into the standard registers ensuring that the information is accurate and up to date.
• Generating the various document control transmittal reports as required.
• Work with documents records across various departments, including human resources, marketing and construction.
• Follow up with client by official email such as documentation submission, documentation status monitoring, customer approval status monitoring on behalf of the project team.

Requirements

• Bachelor degree in any field
• Preferably from construction background with ISO 9001:2015 certification.
• Minimum 2+ years of experience as document controller
• English business fluent
• Excellent team player with strong communicational skills
• Strong assertiveness, persuasiveness and hands‑on mentality, drive for efficiency and improvement
• 12-month Contract