Project Document Controller-Specialist

IntelliPro; Johor Bahru; On-site; MYR 72,000 - 108,000; Full time

Job summary

IntelliPro collaborates with a multinational specializing in hyperscale solutions in Malaysia and seeks a Project Document Controller to manage technical records, drawings, and engineering deliverables across the project lifecycle.

You will perform QA checks, maintain digital and physical archives, generate reports, and coordinate with project teams, site managers, and external partners to ensure data integrity, compliance, and timely delivery of critical documents.

Qualifications

• A minimum of 3 to 5 years of dedicated document control or records management experience within technical infrastructure, heavy construction, or high-tech facilities environments.
• Bachelor’s degree in Engineering, Business Administration, Information Management, or a related discipline.
• Proven expertise in managing Electronic Document Management Systems (EDMS) and specialized engineering document workflows.
• Exceptional precision, keen analytical skills, and a high degree of accuracy when auditing technical materials.
• Strong verbal and written communication abilities, paired with effective inter-team coordination skills.
• Proactive problem-solving capabilities to identify operational gaps, mitigate compliance risks, and optimize data governance.
• Solid familiarity with industry-standard building codes, statutory record-keeping frameworks, and regulatory filing requirements.

Responsibilities

• Manage the end-to-end lifecycle of technical records, drawings, and engineering deliverables, ensuring real-time tracking, secure archiving, and swift accessibility.
• Perform rigorous quality assurance checks on incoming and outgoing documentation to ensure strict alignment with organizational standards and sector compliance.
• Facilitate the efficient, scheduled distribution of critical deliverables to cross-functional engineering leads, site managers, and external partners.
• Maintain comprehensive digital and hard-copy repository architectures, overseeing routine archiving and data integrity protocols.
• Generate regular analytics, status reports, and audit trails regarding document control health for executive leadership review.
• Partner closely with project management teams, lead technical staff, and contractors to streamline cross-departmental communication flows and eliminate record bottlenecks.

Skills

Quality assurance

Cross-functional communication

Regulatory compliance

Data governance

Analytical skills

Problem-solving

Education

Bachelor’s degree in Engineering, Business Administration, Information Management, or a related discipline

Tools

EDMS

Job description

We are partnering with a MNC that specializes in hyperscale solutions. The company is expanding their Malaysia operations and looking for a Project Document Controller as part of their strategic growth.

Responsibility

• Manage the end-to-end lifecycle of technical records, drawings, and engineering deliverables, ensuring real-time tracking, secure archiving, and swift accessibility.
• Perform rigorous quality assurance checks on incoming and outgoing documentation to ensure strict alignment with organizational standards and sector compliance.
• Facilitate the efficient, scheduled distribution of critical deliverables to cross-functional engineering leads, site managers, and external partners.
• Maintain comprehensive digital and hard-copy repository architectures, overseeing routine archiving and data integrity protocols.
• Generate regular analytics, status reports, and audit trails regarding document control health for executive leadership review.
• Partner closely with project management teams, lead technical staff, and contractors to streamline cross-departmental communication flows and eliminate record bottlenecks.

Requirements

• A minimum of 3 to 5 years of dedicated document control or records management experience within technical infrastructure, heavy construction, or high-tech facilities environments.
• A Bachelor’s degree in Engineering, Business Administration, Information Management, or a related discipline.
• Proven expertise in managing Electronic Document Management Systems (EDMS) and specialized engineering document workflows.
• Exceptional precision, keen analytical skills, and a high degree of accuracy when auditing technical materials.
• Strong verbal and written communication abilities, paired with effective inter-team coordination skills.
• Proactive problem-solving capabilities to identify operational gaps, mitigate compliance risks, and optimize data governance.
• Solid familiarity with industry-standard building codes, statutory record-keeping frameworks, and regulatory filing requirements.