Document Controller

SENG FATT METAL MFG S/B; Seberang Perai; On-site; MYR 36,000 - 60,000; Full time

Job summary

Seng Fatt Metal Mfg S/B is seeking a Document Controller to manage the organisation’s documents and quality records. The role supports production, engineering, QA, purchasing and HR by maintaining controlled documents and preparing records for customer and ISO audits.

Key responsibilities include maintaining document registers, controlling revisions, and ensuring timely approval before release. You will track expiry dates, update records, and assist with audit documentation in a manufacturing

Qualifications

• Receive, review, register, organise and maintain electronic and hardcopy company documents.
• Maintain document registers, filing systems and tracking records to support efficient document retrieval.
• Control document revisions and ensure the latest approved versions are issued to relevant departments.
• Remove or identify obsolete drawings, SOPs and work instructions to prevent unintended use.
• Ensure documents receive the required approval and authorisation before release.
• Monitor document expiry dates, renewal requirements and revision updates.
• Maintain quality-related documents and records, including inspection reports, NCR, CAPA, calibration certificates and quality records.
• Control Standard Operating Procedures, Work Instructions and Quality Procedures.
• Maintain customer drawings, engineering specifications and Engineering Change Notice or Engineering Change Request records.
• Ensure CNC machines and production operators use the latest customer-approved drawings.
• File material certificates, certificates of analysis, certificates of conformity, inspection reports and process records to support material traceability.
• Track calibration expiry dates for micrometers, vernier calipers, gauges and other inspection equipment.
• Prepare and maintain documentation required for customer, internal and ISO audits.
• Maintain purchase orders, supplier quotations, machine maintenance records, employee records, training records and attendance documentation.
• Assist with document preparation, scanning, photocopying, filing and document retrieval requests from other departments.
• Monitor document filing accuracy, retrieval efficiency, revision updates and completion of audit documentation.
• Perform other administrative duties assigned by management.

Responsibilities

• Receive, review and register documents and ensure accurate filing in electronic and hardcopy systems.
• Maintain document registers and filing systems to enable quick retrieval during audits and production.
• Monitor document revisions and ensure only current versions are used by departments.
• Assist with the preparation of records for customer and ISO audits and ensure compliance with procedures.
• Support calibration activity by tracking equipment expiry dates and maintenance records.
• Collaborate with production, engineering and QA teams to sustain document integrity and traceability.

Skills

Organisational skills

Document tracking

Attention to detail

Confidential records

Education

SPM

Diploma in Business Administration

Tools

MS Word

MS Excel

PDF tools

Job description

As a Document Controller supporting a CNC precision machining manufacturer, you will manage the organisation’s document control and quality records to ensure information is accurate, current, traceable and readily accessible. You will support production, engineering, quality, purchasing, materials, equipment and HR teams by maintaining controlled documents and preparing records for customer and ISO audits.

Key responsibilities

Receive, review, register, organise and maintain electronic and hardcopy company documents.

Maintain document registers, filing systems and tracking records to support efficient document retrieval.

Control document revisions and ensure the latest approved versions are issued to relevant departments.

Remove or identify obsolete drawings, SOPs and work instructions to prevent unintended use.

Ensure documents receive the required approval and authorisation before release.

Monitor document expiry dates, renewal requirements and revision updates.

Maintain quality-related documents and records, including inspection reports, NCR, CAPA, calibration certificates and quality records.

Control Standard Operating Procedures, Work Instructions and Quality Procedures.

Maintain customer drawings, engineering specifications and Engineering Change Notice or Engineering Change Request records.

Ensure CNC machines and production operators use the latest customer-approved drawings.

File material certificates, certificates of analysis, certificates of conformity, inspection reports and process records to support material traceability.

Track calibration expiry dates for micrometers, vernier calipers, gauges and other inspection equipment.

Prepare and maintain documentation required for customer, internal and ISO audits.

Maintain purchase orders, supplier quotations, machine maintenance records, employee records, training records and attendance documentation.

Assist with document preparation, scanning, photocopying, filing and document retrieval requests from other departments.

Monitor document filing accuracy, retrieval efficiency, revision updates and completion of audit documentation.

Perform other administrative duties assigned by management.

What we're looking for

Minimum SPM, Diploma in Business Administration or an equivalent qualification.

Basic computer skills, including Microsoft Word, Microsoft Excel and PDF applications.

Strong organisational, filing and document tracking skills.

Excellent attention to detail and the ability to manage confidential documents responsibly.

Ability to maintain accurate records and follow document control procedures consistently.

Experience in manufacturing or ISO 9001 documentation will be an advantage.

Ability to work effectively with production, engineering, quality, purchasing, materials, equipment and HR teams.

What can I earn as a Document Controller