Document Controller (contract basis)

Intech Oil & Gas Sdn Bhd; Puchong; On-site; MYR 39,000 - 67,000; Full time

Benefits offered by this job

Established firm

Documentation exposure

Senior project team

Job summary

Intech Oil & Gas Sdn Bhd in Malaysia is seeking a proactive Document Controller to support the Project Team in registering, tracking, and maintaining project documents throughout execution. You will work closely with the Project Manager and Engineers, manage document registers, revisions, and distribution, and help compile technical submissions for project deliverables.

The role offers exposure to engineering documentation in the oil and gas sector and growth within a established pump solutions

Qualifications

• Diploma or Degree in Engineering or Business Administration or related discipline.
• Experience in document control, project administration or records management preferred.
• Familiar with technical documents such as drawings, datasheets, specs and inspection reports.

Responsibilities

• Maintain and organise project documents, including drawings, datasheets, reports and certificates.
• Register and update document registers with numbers, revisions and submission status.
• Track incoming/outgoing documents and coordinate their distribution.
• Prepare and issue Document Transmittal Forms for submissions.
• Monitor customer document submissions, approvals and outstanding items.
• Maintain revision control and clearly identify superseded documents.
• Assist in compiling technical submissions and close-out records.
• Coordinate documentation with project engineers, customers, suppliers and contractors.
• Provide general documentation support to the Project Department.

Skills

Document control

Project administration

Records management

Organisational skills

Communication skills

Microsoft Word

Excel

Education

Diploma or Degree in Engineering or related discipline

Tools

Microsoft Word

Excel

Adobe Acrobat

Job description

You will work closely with the Project Manager and Project Engineers to ensure project documents are properly registered, tracked, updated and maintained throughout project execution.

Key responsibilities

• Maintain and organise project documents, including technical drawings, datasheets, reports, specifications, manuals and certificates.
• Register and update project document registers, including document numbers, revisions and submission status.
• Track incoming and outgoing documents and coordinate their distribution to relevant parties.
• Prepare and issue Document Transmittal Forms for formal document submissions.
• Monitor customer document submissions, comments, approvals, acknowledgements and outstanding documents.
• Maintain proper revision control and ensure superseded documents are clearly identified.
• Assist in compiling technical submissions, final documentation packages and project close-out records.
• Coordinate documentation matters with Project Engineers, customers, suppliers, OEMs, ODMs and contractors.
• Provide general documentation and administrative support to the Project Department when required.

About you

• Diploma or Degree in Engineering, Business Administration or a related discipline.
• Previous experience in document control, project administration or records management is preferred.
• Experience in engineering, manufacturing, or oil and gas industries will be an advantage.
• Familiar with technical documents such as drawings, datasheets, specifications and inspection reports.
• Proficient in Microsoft Office applications, particularly Word and Excel.
• Knowledge of Adobe Acrobat and PDF document management will be an advantage.
• Good organizational skills and strong attention to detail.
• Good communication and coordination skills.
• Able to work independently, manage multiple tasks and meet deadlines.

What We Offer

• Opportunity to work with an established engineering and pump solutions company.
• Exposure to engineering and project documentation management.
• Close collaboration with an experienced Project Team.