Document Control Specialist – Systems & Drawings

BHP Group; Malaysia; On-site; MYR 56,000 - 89,000; Full time

Benefits offered by this job

Performance-based bonuses

Generous leave and benefits

Job summary

BHP in Malaysia is seeking a Document Control professional to manage document control, drawing management, and project information across systems such as Documentum, Meridian, Aconex, and ServiceNow. You will support project teams and stakeholders.

This role emphasizes data quality, metadata integrity, and timely processing of requests, with opportunities to contribute to continuous improvement and governance across engineering information workflows.

Qualifications

• Experience in document control or information management.
• Experience with engineering documents, vendor documents, project records, drawings, or controlled business information.
• Familiarity with document management systems such as Documentum, Meridian, Aconex, ServiceNow, or similar platforms.

Responsibilities

• Manage document control, drawing management, and project information requests across systems such as Documentum, Meridian, ServiceNow, Aconex, and shared mailboxes.
• Receive, validate, process, and close document and drawing requests in line with agreed service levels, standards, and procedures.
• Maintain accurate document metadata, classifications, status, revisions, and controlled records to support data quality and information governance.
• Perform quality checks to ensure documents and drawings meet naming, numbering, formatting, approval, and governance requirements.
• Support project teams, asset stakeholders, and contractors with document retrieval, submission, transmittal, workflow, and system-related queries.
• Monitor work queues, shared mailboxes, dashboards, and registers to ensure requests are actioned in a timely and accurate manner.
• Identify recurring issues, data gaps, and process improvement opportunities, and elevate risks or blockers where required.
• Contribute to reporting, assurance activities, and continuous improvement initiatives that improve document control performance and service delivery.

Skills

Attention to detail

Communication

Time management

Stakeholder support

Tools

Documentum

Meridian

Aconex

ServiceNow

Outlook

Excel

Job description

BHP in Malaysia is seeking a Document Control professional to manage document control, drawing management, and project information across systems such as Documentum, Meridian, Aconex, and ServiceNow. You will support project teams and stakeholders.

This role emphasizes data quality, metadata integrity, and timely processing of requests, with opportunities to contribute to continuous improvement and governance across engineering information workflows.