Document Control Specialist - Drawings & Projects

BHP; Kuala Lumpur; On-site; MYR 42,000 - 64,000; Full time

Benefits offered by this job

Flexible working options

Parental leave policy

Employee share program

Job summary

BHP in Malaysia is seeking a skilled Document Control Specialist to manage document and drawing requests across systems including Documentum, Meridian, ServiceNow, and Aconex. You will ensure data quality, metadata accuracy, and timely processing in a high-volume environment.

The role requires experience with engineering documentation, strong attention to detail, and proficiency in MS Office. A continuous improvement mindset and collaboration with project teams are essential.

Qualifications

• Experience in document control, drawing management, information management, or similar administrative/technical support roles.
• Experience with engineering documents, vendor documents, project records, drawings, or controlled business information.
• Familiarity with document management systems such as Documentum, Meridian, Aconex, ServiceNow, or similar platforms.
• Strong attention to detail with ability to maintain accurate metadata, records, and document information.
• Good communication skills to support stakeholders, clarify requirements, and follow up on actions.
• Ability to manage workload, prioritise tasks, and meet timelines in a high-volume environment.
• Proficiency in Microsoft Office applications (Outlook, Excel, Word, Teams).
• Continuous improvement mindset and willingness to learn new systems and processes.

Responsibilities

• Manage document control, drawing management, and project information requests across systems such as Documentum, Meridian, ServiceNow, Aconex, and shared mailboxes.
• Receive, validate, process, and close document and drawing requests in line with service levels and procedures.
• Maintain accurate document metadata, classifications, status, revisions, and controlled records for data quality.
• Perform quality checks to ensure documents and drawings meet naming, numbering, formatting, and governance requirements.
• Support project teams, asset stakeholders, and contractors with document retrieval, submission, and workflow queries.
• Monitor work queues, dashboards, and registers to ensure timely and accurate actioning of requests.
• Identify recurring issues, data gaps, and process improvements; lift risks or blockers as needed.
• Contribute to reporting, assurance activities, and continuous improvement in document control.

Skills

Document control

Drawing management

Information management

Administrative support

Microsoft Office

Attention to detail

Communication

Workload management

Stakeholder support

Tools

Documentum

Meridian

Aconex

ServiceNow

Job description

BHP in Malaysia is seeking a skilled Document Control Specialist to manage document and drawing requests across systems including Documentum, Meridian, ServiceNow, and Aconex. You will ensure data quality, metadata accuracy, and timely processing in a high-volume environment.

The role requires experience with engineering documentation, strong attention to detail, and proficiency in MS Office. A continuous improvement mindset and collaboration with project teams are essential.