Document Control Specialist — Filing & Compliance

Hirehub Management Sdn. Bhd.; Johor Bahru; On-site; MYR 40,000 - 60,000; Full time

Job summary

Hirehub Management Sdn. Bhd. is seeking a capable Document Controller for Iskandar Puteri to oversee company documents in both hardcopy and electronic formats.

Role focuses on filing, version control, and record maintenance, with coordination across internal teams to ensure accuracy and compliance, and audit support through documentation provision. Strong MS Office skills and attention to detail are essential.

Qualifications

• Diploma or Degree in Business Administration, Management, or related field.
• 1–2 years of experience in document control or administrative support.
• Familiar with document management systems (DMS).
• Good organisational skills and attention to detail.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Able to work independently and meet deadlines.

Responsibilities

• Manage and control company documents in both hardcopy and electronic formats.
• Ensure proper document filing, version control, and record maintenance.
• Distribute, track, and update documents according to company procedures.
• Coordinate with internal departments to ensure documentation accuracy and compliance.
• Maintain document control registers and ensure timely submission of reports.
• Support audit processes by providing required documentation.

Skills

Document control

Administrative support

Education

Diploma or Degree in Business Administration, Management, or related field

Tools

Document Management Systems (DMS)

Job description

Hirehub Management Sdn. Bhd. is seeking a capable Document Controller for Iskandar Puteri to oversee company documents in both hardcopy and electronic formats.

Role focuses on filing, version control, and record maintenance, with coordination across internal teams to ensure accuracy and compliance, and audit support through documentation provision. Strong MS Office skills and attention to detail are essential.