Document Control & Compliance Specialist

Budi Feed Sdn Bhd; Teluk Gong; On-site; MYR 40,000 - 67,000; Full time

Job summary

Budi Feed Sdn Bhd is seeking a detail-oriented Document Controller in Malaysia to establish and maintain comprehensive document management systems. You will log files, ensure version control, and coordinate archiving in line with internal policies and legal requirements.

The role requires 2–5 years in administrative or records management, proficiency with MS Office and EDMS (SharePoint, Aconex, AutoCAD), and strong communication across teams. Familiarity with government regulations is a plus.

Qualifications

• High school diploma or an associate's/bachelor's degree in business administration, information management, or project management.
• 2 to 5 years of experience in administrative, records management role, or document control roles.
• Experience in administration or office support industry is preferred.
• Strong organizational and time management skills with a keen attention to detail.
• Proficiency in MS Office and EDMS like SharePoint or Aconex or AutoCAD.
• Excellent communication and interpersonal skills for liaising with stakeholders.

Responsibilities

• Establishing and maintaining document management systems for easy access and organization.
• Set up filing structures, apply naming conventions, and log incoming and outgoing files.
• Ensure teams use the latest approved document versions and archive outdated files.
• Review technical files, blueprints, or contracts for completeness and standards adherence.
• Coordinate filing, archiving, and disposal of physical and electronic documents.
• Implement document control procedures to ensure integrity and security.
• Conduct regular audits to verify document accuracy and train staff on handling rules.
• Maintain confidentiality, manage access logs, and audit document integrity.
• Collaborate with cross-functional teams to address document control issues.
• Stay updated with best practices and regulations related to document management.
• Experience dealing with government agencies such as DOSH, DOE, BOMBA, DVS, MBDK, Embassy, etc.

Skills

Strong organizational skills

Time management

Excellent communication

Interpersonal skills

Attention to detail

Discretion with confidential data

Education

Bachelor's degree in business administration

Bachelor's degree in information management

Associate's degree in project management

Tools

MS Office

EDMS (SharePoint)

EDMS (Aconex)

AutoCAD

Job description

Budi Feed Sdn Bhd is seeking a detail-oriented Document Controller in Malaysia to establish and maintain comprehensive document management systems. You will log files, ensure version control, and coordinate archiving in line with internal policies and legal requirements.

The role requires 2–5 years in administrative or records management, proficiency with MS Office and EDMS (SharePoint, Aconex, AutoCAD), and strong communication across teams. Familiarity with government regulations is a plus.