Document Control Officer

Dufu Industries Sdn Bhd; Bayan Lepas; On-site; MYR 36,000 - 60,000; Full time

Benefits offered by this job

Competitive salary

Annual salary review

Medical and insurance coverage

Structured onboarding and training

Supportive workplace culture

Employee engagement and wellness

Parking

Company uniform provision

Job summary

Dufu Technology Corp. Bhd. (Dufu) is seeking a Detail-oriented Document Control Centre (DCC) Officer to manage controlled documents and records under the QMS and related systems in Penang.

You will maintain document control, coordinate with departments, manage SharePoint-based records, and support ISO/IATF documentation and continuous improvement initiatives. Diploma holders with 1 year of experience preferred; good English and Bahasa Malaysia required.

Qualifications

• Minimum Diploma in any discipline.
• Experience in document control, administration, or related field is preferred.

Responsibilities

• Maintain and update controlled documents, document master lists, quality records master lists, and distribution lists.
• Ensure documents are identified, reviewed, approved, revised, distributed, and maintained per procedures.
• Monitor document revisions and ensure only the latest approved versions are used.
• Remove or identify obsolete documents to prevent unintended use.
• Coordinate with departments on procedures, work instructions, forms, and other controlled documents.
• Maintain filing, retrieval, retention and disposal of documents and records.
• Manage electronic documents and records using SharePoint or other document management systems.
• Ensure confidentiality and proper access control of company and customer documents.
• Provide administrative support, including document preparation, filing, correspondence, and reporting.
• Support ISO/IATF management system documentation requirements and continuous improvement activities.

Skills

Organisational skills

Communication skills

Coordination skills

Attention to detail

Education

Diploma

Tools

SharePoint

Microsoft Office

Job description

We are looking for a detail-oriented and well-organised Document Control Centre (DCC) Officer to manage and maintain controlled documents and records in accordance with the company's Quality Management System (QMS) and other applicable management system requirements.

The successful candidate will be responsible for ensuring proper document control, accurate record maintenance, and effective coordination with relevant departments.

Key Responsibilities

• Maintain and update controlled documents, Document Master Lists, Quality Records Master Lists, and Distribution Lists.
• Ensure documents are properly identified, reviewed, approved, revised, distributed, and maintained in accordance with established procedures.
• Monitor document revisions and ensure only the latest approved versions are available for use.
• Remove or identify obsolete documents to prevent unintended use.
• Coordinate with relevant departments on the preparation, revision, and distribution of procedures, work instructions, forms, and other controlled documents.
• Maintain proper filing, retrieval, retention, and disposal of documents and records.
• Manage electronic documents and records using SharePoint or other applicable document management systems.
• Ensure confidentiality and proper access control of company and customer documents.
• Provide administrative support, including document preparation, filing, correspondence, and report preparation.
• Support ISO/IATF management system documentation requirements and continuous improvement activities.
• Perform other related duties as assigned by the superior.

Requirements

• Minimum Diploma in any discipline.
• Preferably at least 1 year of experience in document control, administration, or a related field.
• Proficient in Microsoft Office applications, particularly Excel and Word. Knowledge of SharePoint and AI tools is an advantage.
• Basic understanding of document control procedures, including document numbering, revision control, distribution, and record retention.
• Familiarity with ISO 9001, IATF 16949, or other Quality Management Systems will be an added advantage.
• Good command of written and spoken English and Bahasa Malaysia.
• Good organisational, communication, and coordination skills.
• Detail-oriented, systematic, and able to maintain accurate records.
• Able to work independently and coordinate effectively with different departments.

Join Our Team

If you are organised, meticulous, and interested in developing your career in document control and quality management systems, we welcome your application.

Dufu Technology Corp. Bhd. (Dufu) is a leading Malaysian manufacturer specializing in precision machining and metal fabrication. Listed on Bursa Malaysia since 2007, Dufu has grown into a global player serving key industries including HDD, sensor control, semiconductor and automation, telecommunications, and industrial instrumentation & equipment.

Driven by innovation and excellence, Dufu continues to advance its technologies and engineering capabilities to deliver high-quality precision solutions worldwide.

Dufu Technology Corp. Bhd. (Dufu) is a leading Malaysian manufacturer specializing in precision machining and metal fabrication. Listed on Bursa Malaysia since 2007, Dufu has grown into a global player serving key industries including HDD, sensor control, semiconductor and automation, telecommunications, and industrial instrumentation & equipment.

Driven by innovation and excellence, Dufu continues to advance its technologies and engineering capabilities to deliver high-quality precision solutions worldwide.

Perks and benefits

• Competitive salary with performance-based rewards
• Annual salary review and increment
• Comprehensive medical and insurance coverage
• Structured onboarding and technical training
• Supportive and collaborative workplace culture
• Employee engagement and wellness activities
• Parking provision
• Company uniform provision