Document Control Executive

Agensi Pekerjaan Ami Awana Sdn Bhd; Bayan Lepas; On-site; MYR 56,000 - 89,000; Full time

Job summary

Agensi Pekerjaan Ami Awana Sdn Bhd is seeking a Compliance Executive to assist the Head of Compliance in managing the company’s ISO 9001 and RBA quality and social compliance systems, CSER/ESG initiatives, internal and external audits, and related documentation.

You will cover responsibilities including maintaining internal controls, preparing management review materials, leading improvement programs, and potentially travel for audits.

Qualifications

• Experience implementing ISO 9001, CSER and ESG programs.
• Experience conducting internal and external audits and NCR closure.
• Ability to prepare Management Review materials.
• Willing to travel domestically or overseas as needed.
• Develop and maintain SOPs, templates and policies.

Responsibilities

• Maintain and improve the ISO/RBA quality and social compliance systems.
• Manage audits and close NCRs with corrective actions.
• Develop templates, SOPs and policies per requirements.
• Prepare materials for management reviews and audits.
• Lead continuous improvement and compliance programs.
• Conduct social compliance and dormitory assessments where needed.
• Gather and present data from surveys and audits.
• Support Head of Department on additional duties.

Skills

ISO 9001

RBA

CSER/ESG

Audits

Documentation

Continuous improvement

Job description

Responsible for assisting the Head of Compliance to manage all aspects of the company’s quality and social compliance management systems (ISO 9001/RBA), internal and external audits, document creation, and other functions relevant to ISO, corporate social & environmental responsibility (CSER), Responsible Business Alliance (RBA), and environmental health & safety (EHS).

Team Member & Individual Contributor to cover the following responsibilities:

1. Maintain effectiveness of the company's internal control and management systems (ISO/RBA), including process setup, implementation, audits (planned & ad hoc), and closure of NCR’s.

2. Develop and maintain form templates, SOPs, policies, and other documented information required by the company, customers, ISO/CSER/RBA, and competent authorities.

3. Prepare materials for Management Reviews, internal and external audits, RFI/RFQ projects.

4. Participate and/or lead continuous improvement projects and compliance programs related to the company’s ISO/CSER/RBA/ESG initiatives, including awareness training and socialization.

5. Compliance audits for hostels, dormitories, transportation, and customer-initiated audits (may require domestic/overseas travel).

6. Prepare and present topics related to social compliance, dormitory compliance, company profiles.

7. Compile, analyze and present data collected from surveys, reports, projects, audits, etc.

8. Other duties as assigned by the Head of Department and/or Senior Management.

Your application will include the following questions:

• What's your expected monthly basic salary?
• How many years' experience do you have as a Compliance Executive?
• Which of the following types of qualifications do you have?
• Have you worked in a role which requires a sound understanding of ISO Standards?
• How much notice are you required to give your current employer?