Personal Assistant to Managing Director

HEY ROCKET PTE LTD; Kuala Lumpur; On-site; MYR 60,000 - 96,000; Full time

Job summary

HEY ROCKET PTE LTD in Kuala Lumpur seeks an Executive Personal Assistant to closely support the Managing Director. You will manage calendars, meetings, travel and daily priorities, coordinate events, and prepare presentations in a fast-paced environment.

The role emphasizes proactive problem-solving, confidential handling of information, and effective communication with stakeholders. AI tools and productivity software are used daily.

Qualifications

• 2–3 years of experience as a Personal Assistant, Executive Assistant or similar role supporting senior management.
• Highly organised, proactive and resourceful with strong attention to detail.
• Excellent communication, coordination and problem-solving skills.
• Comfortable using AI tools and productivity software (MS Office or Google Workspace).
• Able to work independently and handle confidential information.

Responsibilities

• Manage the Managing Director’s calendar, meetings, inbox, travel arrangements and daily priorities.
• Track outstanding tasks, coordinate follow-ups and ensure important matters are handled on time.
• Coordinate business meetings, corporate events, travel logistics and other arrangements.
• Prepare presentations, itineraries and business documents as required.
• Use AI tools and digital applications to streamline workflows and improve efficiency.
• Support special projects and liaise with internal and external stakeholders with discretion.

Skills

Attention to detail

Communication

Problem-solving

Independent work

Discretion

Tools

Microsoft Office

Google Workspace

AI tools

Job description

We’re looking for a proactive, organised and resourceful Executive Personal Assistant to work closely with our Managing Director. More than just an administrative role, this is an opportunity to take ownership of daily priorities, coordinate business activities and keep things running smoothly in a fast-paced environment.

If you enjoy solving problems, staying one step ahead and finding smarter ways to get things done, we’d love to hear from you!

Key Responsibilities

Manage the Managing Director’s calendar, meetings, inbox, travel arrangements and daily priorities.

Track outstanding tasks, coordinate follow-ups and ensure important matters are handled on time.

Coordinate business meetings, corporate events, travel logistics and other arrangements.

Conduct research, prepare presentations, itineraries and business documents as required.

Use AI tools, digital applications and productivity software to streamline workflows and improve efficiency.

Support special projects, liaise with internal and external stakeholders, and handle confidential matters with discretion.

Requirements

2–3 years of experience as a Personal Assistant, Executive Assistant, Secretary or in a similar role supporting senior management is preferred.

Highly organised, proactive and resourceful, with strong attention to detail.

Excellent communication, coordination and problem-solving skills.

Comfortable using AI tools, digital applications and Microsoft Office or Google Workspace.

Able to work independently, manage competing priorities and adapt to changing needs.

Trustworthy, discreet and comfortable handling confidential information.

What can I earn as a Personal Assistant to the Managing Director