Director, Administration

Jobstreet Malaysia; Selangor; On-site; MYR 61,000 - 95,000; Full time

Job summary

Jora Malaysia is seeking an experienced Office Administration Leader to oversee governance, facilities, and regulatory compliance in Selangor. You will coordinate budgets, leases, safety, and records to support the company's objectives.

The role requires a university degree, 5+ years of admin experience, and strong English, with proficiency in Google Workspace. You will liaise with building management, manage stationery and courier services, and ensure smooth day-to-day operations.

Qualifications

• Minimum 5 years of relevant administrative experience.
• University degree and strong English communication.
• Proficient in Google Workspace (Docs, Sheets, Slides).

Responsibilities

• Monitor office administrative budgets and expenses.
• Oversee office location strategy and lease renewals.
• Ensure workplace safety policies and ISO compliance.
• Maintain corporate records, licences, permits, and filings.
• Manage corporate mobile plans and cost efficiency.
• Lead facilities coordination with building management.
• Oversee office cleanliness and pantry supplies.
• Provide admin support including phone systems, directory, and Face ID management.
• Procure and manage office stationery; maintain inventory.
• Coordinate courier services and invoicing.

Skills

Administrative experience

Communication skills

Attention to detail

Team collaboration

Problem solving

English skills

Education

University degree

Tools

Google Workspace

Job description

Jora Malaysia will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

To provide leadership and oversight of the Company's administrative functions, ensuring effective governance, regulatory compliance, operational efficiency, and organisational coordination in support of the Company's objectives.

Key responsibilities

Monitor office-related administrative budgets and expenses.

Oversee office location strategy and lease renewal planning, ensuring facilities provide convenient access to public transportation, parking options, and support organisational needs.

Serve as custodian of workplace safety policies and ISO-related management practices, ensuring compliance with internal standards and regulatory requirements.

Maintain corporate records, licences, permits, and statutory filings.

Manage corporate mobile plans, ensuring cost-effective services and plans.

Manage overall office facilities and act as the primary liaison with building management to resolve facility-related issues.

Oversee office cleanliness standards, coordinating with cleaning and maintenance providers and managing pantry, beverage, and water dispenser supplies.

Provide administrative support for office operations, including telephone system administration, directory updates, and Face ID access management.

Procure, receive, store, and distribute office stationery and supplies while maintaining adequate inventory levels.

Manage courier and dispatch services, including arranging pickups, verifying invoices, and maintaining supplies of pre-printed airway bills and envelopes.

About you

Self-motivated, proactive, and able to work independently with minimal supervision.

Team-oriented with the ability to collaborate effectively across all levels of the organisation.

Proven problem-solving skills with the ability to identify and implement practical solutions.

High level of accuracy and attention to detail.

Excellent organizational, planning, and prioritization abilities.

Excellent interpersonal and negotiation skills.

Strong verbal and written communication skills in English.

University Degree.

Minimum 5 years of relevant administrative experience.

Proficiency in the Google Workspace suite including Google Docs, Sheets, and Slides.