Customer Service Representative

Balluff; Subang Jaya; On-site; MYR 72,000 - 108,000; Full time

Job summary

Balluff Malaysia is seeking an APAC customer service and sales operations professional to support quotations, order follow-up, and delivery coordination. You will work with Sales, Supply Chain, Finance, and logistics partners to ensure accurate information and timely responses.

Ideal candidates have 2–3 years in customer service or order management, familiarity with ERP/CRM systems (SAP is a plus), and strong English communication skills.

Qualifications

• College diploma or bachelor's degree preferred.
• 2-3 years of experience in customer service, sales operations, order management, or supply chain support.
• Experience with ERP/CRM systems; SAP experience is an advantage.
• Good command of English; APAC local language capability is a plus.
• Good communication, coordination, and follow-up skills.
• Customer-oriented, detail-minded, and able to work in a fast-paced regional environment.

Responsibilities

• Prepare and send customer quotations based on valid pricing and product information.
• Follow up open quotations and support Sales in converting opportunities into orders.
• Process and monitor customer orders, including delivery status, changes, delays, and customer updates.
• Coordinate with regional distribution center to support timely delivery.
• Support billing, payment follow-up, and AR clarification together with Finance and Sales.
• Respond to customer and Sales inquiries on order status, stock availability, shipment, invoice, and payment topics.
• Collect customer feedback and elevate issues when cross-functional support is required.
• Maintain accurate customer, quotation, order, and CRM/ERP data.
• Follow internal processes and company policies for quotation, order handling, billing support, and customer data management.
• Escalate process gaps, data issues, or service risks to the supervisor or relevant APAC function team.

Skills

Customer service

Communication

Coordination

Attention to detail

Fast-paced environment

Education

College diploma or Bachelor's degree

Tools

SAP

ERP/CRM systems

Job description

Jora Malaysia will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

To support smooth customer order fulfilment across APAC by handling quotations, order follow-up, delivery coordination, customer communication, and basic operational support. The role works closely with Sales, Supply Chain, Finance, and logistics partners to ensure accurate information, timely response, and a positive customer experience.

Key responsibilities

Prepare and send customer quotations based on valid pricing and product information

Follow up open quotations and support Sales in converting opportunities into orders

Process and monitor customer orders, including delivery status, changes, delays, and customer updates

Coordinate with regional distribution center to support timely delivery

Support billing, payment follow-up, and AR clarification together with Finance and Sales

Respond to customer and Sales inquiries on order status, stock availability, shipment, invoice, and payment topics

Collect customer feedback and elevate issues when cross-functional support is required

Maintain accurate customer, quotation, order, and CRM/ERP data

Follow internal processes and company policies for quotation, order handling, billing support, and customer data management

Escalate process gaps, data issues, or service risks to the supervisor or relevant APAC function team

About you

College diploma or bachelor's degree preferred

2-3 years of experience in customer service, sales operations, order management, or supply chain support

Experience with ERP/CRM systems; SAP experience is an advantage

Good command of English; additional APAC local language capability is a plus

Good communication, coordination, and follow-up skills

Customer-oriented, detail-minded, and able to work in a fast-paced regional environment

Why Join Us?

Work in a regional APAC customer service and sales operations environment

Collaborate with Sales, Supply Chain, Finance, and logistics teams

Gain exposure to industrial automation products and customer fulfilment processes

Join a team that values customer success, teamwork, and continuous improvement

Use of Agentic AI in Our Recruitment Process

To ensure a fair and efficient hiring process, our company utilizes an Agentic AI to support our recruitment team in the initial screening of applications.

Purpose and Process: The Agentic AI analyzes the information you provide in your application materials (such as your resume, cover letter, and application form) against the criteria outlined in the job description. This helps us identify candidates whose skills and experience may be a strong match for the role.

Human Oversight: Please be aware that automated decision-making is not the sole basis for our recruitment decisions. A qualified member of our Human Resources team will always review the Agentic AI-generated assessment and your full application before any final decision is made regarding your candidacy.

Your Rights: You have the right to request human intervention, to express your point of view, and to contest a decision based solely on automated processing. If you wish to exercise these rights or have any questions about the Agentic AI process, please contact us at *****@balluff.com.my.

By submitting your application, you acknowledge that you have read, understood, and consent to the use of your personal data for this Agentic AI-assisted screening process as described above.